Executive Operations & Marketing Specialist

Astruc & Co; Dubai; On-site; AED 134,000 - 234,000; Full time

Job summary

ASTRUC & CO. seeks an Operations and Marketing Coordinator to support daily administration, operations and marketing activities while assisting senior management with personal and office tasks.

You will help manage timelines, HR/admin processes, and branding deliverables, ensuring accurate follow-up and professional communications across the firm. A versatile candidate with strong English skills and IT proficiency is preferred.

Qualifications

• Master's degree in Business Administration, IT (computer science) or a related field.
• Relevant experience in administration, operations and marketing support, including IT, business development, alongside graphic design and digital content creation.
• Creative skills to design professional branded documents, presentations, social media graphics and marketing materials, with photography, videography and video editing capabilities.
• Strong written and spoken English.
• Proficiency in Microsoft Office, Canva and video-editing tools such as CapCut; familiarity with Adobe Photoshop, Illustrator and InDesign; experience with Zoho applications, WordPress and Elementor.

Responsibilities

• Maintain the firm's daily task tracker, monitor outstanding actions and follow up with managers, lawyers and consultants.
• Review time entries weekly and follow up on missing or overdue submissions.
• Support Zoho People administration including attendance, time tracking, leave, appraisals and staff documents.
• Assist Internal Affairs with documents, presentations, staff initiatives and office projects.
• Organise routine office purchases and manage office requirements.
• Maintain inventory of digital tools and subscriptions (Zoho suite, WordPress, Elementor, Canva) and ensure licenses are current.
• Maintain business development tracker and proactively prompt leadership for inputs and approvals to move items forward.
• Follow up on cross-departmental reorganisations and growth projects; chase owners and escalate blockers to Managing Directors; execute discrete tasks where possible.
• Prepare agendas and chase action items from internal management meetings and send structured follow-up emails to action owners.
• Monitor partnerships and cooperation agreements with foreign law firms and other third parties; remind internal owners of deliverables due.

Skills

Administration

Operations

Marketing support

IT knowledge

Business development

Graphic design

Digital content creation

English communication

Education

Master's degree in Business Administration, IT (computer science) or related field

Tools

Zoho apps

WordPress

Elementor

Canva

CapCut

Video editing

Adobe Photoshop

Illustrator

InDesign

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Job description

ASTRUC & CO. seeks an Operations and Marketing Coordinator to support daily administration, operations and marketing activities while assisting senior management with personal and office tasks.

You will help manage timelines, HR/admin processes, and branding deliverables, ensuring accurate follow-up and professional communications across the firm. A versatile candidate with strong English skills and IT proficiency is preferred.