Admin and Operations Executive

Maseera; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

Maseera in Abu Dhabi is seeking an experienced administrator and operations coordinator to manage daily tasks, coordinate projects, and maintain records. You will work with clients, freelancers, and suppliers to ensure timely deliverables.

The role requires strong organizational and communication skills, with a proactive approach to problem-solving in a fast-paced environment. Aiming to grow with the business, you will support planning and workflow improvements.

Qualifications

• 3+ years of experience in administration, operations, or business coordination.
• Strong communication and coordination skills.
• Able to manage multiple tasks independently and proactively.

Responsibilities

• Manage daily administrative tasks and business operations.
• Coordinate projects, deadlines, clients, freelancers, and suppliers.
• Maintain company records, client files, invoices, and documentation.
• Assist with quotations, payments, purchase orders, and accounts coordination.
• Monitor project progress and ensure timely completion of deliverables.
• Organize schedules, meetings, and business activities.
• Develop internal processes, checklists, and operational reports.
• Support management with planning, execution, and business coordination.
• Identify opportunities to improve efficiency and streamline workflows.
• Take ownership of responsibilities and ensure tasks are completed without constant supervision.

Skills

Coordination

Communication

Multitasking

Problem-solving

Tools

Microsoft Office

Google Workspace

Excel

Job description

Manage daily administrative tasks and business operations.Coordinate projects, deadlines, clients, freelancers, and suppliers.Maintain company records, client files, invoices, and documentation.Assist with quotations, payments, purchase orders, and accounts coordination.Monitor project progress and ensure timely completion of deliverables.Organize schedules, meetings, and business activities.Develop internal processes, checklists, and operational reports.Support management with planning, execution, and business coordination.Identify opportunities to improve efficiency and streamline workflows.Take ownership of responsibilities and ensure tasks are completed without constant supervision. Experienced professional with a minimum of 3 years in administration, operations, or business coordination.Highly organized, responsible, and capable of managing multiple tasks independently.Strong communication, coordination, and follow-up skills.Proactive problem-solver who takes initiative and ownership of responsibilities.Comfortable working in a fast-paced, growing business environment.Able to coordinate clients, freelancers, suppliers, and projects effectively.Proficient in Microsoft Office, Excel, and Google Workspace.Detail-oriented, reliable, and committed to completing tasks efficiently.Experience in a marketing, media, or creative agency is preferred.Looking for someone who wants to grow with the business and contribute beyond routine administrative tasks.