Executive Office Support & Coordination Specialist

Aue; Dubai; On-site; AED 167,400 - 223,200; Full time

Job summary

A leading university in Dubai seeks an Executive Office Support Assistant to provide high-level operational support to the President and Vice President. The role includes managing correspondence, coordinating official visits, and ensuring the smooth functioning of offices. The ideal candidate should have a relevant degree, 4 to 7 years of experience in administrative roles, proficiency in both Arabic and English, and strong organizational skills. This is a vital position requiring confidentiality and professionalism in all internal and external interactions.

Qualifications

• Minimum of 4 to 7 years of administrative experience supporting senior management.
• Ability to manage day-to-day operations of an executive office.

Responsibilities

• Screen, review, and prioritize incoming correspondence.
• Coordinate visits of dignitaries and official guests.
• Support implementation of directives from the President/Vice President.
• Draft and review letters and official documents in Arabic.
• Maintain the President’s/Vice President’s calendar and appointments.
• Organize meetings and ensure proper communication with attendees.

Skills

Strong multitasking and organizational skills

Bilingual proficiency (Arabic and English)

Independence and sound judgment

Knowledge of academic and administrative procedures

High level of professionalism

Commitment to confidentiality

Effective problem-solving skills

Education

Bachelor’s or Master’s degree in Business Administration

Job description

A leading university in Dubai seeks an Executive Office Support Assistant to provide high-level operational support to the President and Vice President. The role includes managing correspondence, coordinating official visits, and ensuring the smooth functioning of offices. The ideal candidate should have a relevant degree, 4 to 7 years of experience in administrative roles, proficiency in both Arabic and English, and strong organizational skills. This is a vital position requiring confidentiality and professionalism in all internal and external interactions.