Executive Office Coordinator & Regional Ops Lead

Neuberger; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Neuberger, a private, independent investment manager, seeks an experienced Administrative Coordinator & Office Manager for our Dubai office. You will provide high-level executive support to the CEO of Riyadh, MD, and Dubai SEO, while coordinating day-to-day operations and regional initiatives across the MENA region.

The role requires 10+ years supporting senior executives, advanced MS Office skills, and strong organizational abilities.

Qualifications

• Minimum 10 years’ experience supporting senior executives within a corporate environment.
• University degree preferred.
• Advanced Microsoft Office skills (Outlook, Excel, PowerPoint and Word).
• Experience using Concur for expense management and invoice processing.
• Experience using Salesforce or similar CRM systems.
• Excellent organisational and time management skills with ability to manage multiple priorities.

Responsibilities

• Provide high-level executive support to the CEO of Riyadh, the MD and SEO of the Dubai office, and the wider MENA Dubai team.
• Oversee day-to-day operations of the Dubai office and ensure efficiency and professionalism.
• Act as primary point of contact for the Dubai office with building management and service providers.
• Coordinate travel arrangements, including visas, itineraries and accommodation.
• Manage complex calendars and meetings across multiple time zones.
• Process expenses and invoices through Concur with accuracy and compliance.
• Maintain records and databases and handle confidential information with discretion.
• Build relationships across internal teams and external service providers.

Skills

Executive support

Calendar management

Travel coordination

Confidential handling

Communication skills

Team collaboration

Education

University degree

Tools

Concur

Salesforce

Microsoft Office

Job description

Neuberger, a private, independent investment manager, seeks an experienced Administrative Coordinator & Office Manager for our Dubai office. You will provide high-level executive support to the CEO of Riyadh, MD, and Dubai SEO, while coordinating day-to-day operations and regional initiatives across the MENA region.

The role requires 10+ years supporting senior executives, advanced MS Office skills, and strong organizational abilities.