Administrative Coordinator & Office Manager

Neuberger Berman; United Arab Emirates; On-site; AED 240,000 - 360,000; Full time

Job summary

Neuberger Berman in Dubai seeks an experienced Administrative Coordinator & Office Manager to provide high-level support to the CEO in Riyadh, the Managing Director, and the Dubai office leadership. The role requires superb organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You will oversee daily office operations, coordinate travel across regions, manage calendars and meetings, and collaborate with facilities, IT, and finance teams to keep the

Qualifications

• Minimum 10 years experience supporting senior executives.
• Experience supporting C-suite executives preferred.
• Advanced Microsoft Office skills.
• Experience using Concur and Salesforce a plus.

Responsibilities

• Provide high-level executive support to the CEO of Riyadh, the Managing Director, and the Dubai SEO.
• Oversee the day-to-day operations of the Dubai office.
• Coordinate international and domestic travel arrangements across regions.
• Manage complex calendars, meetings, and video conferences across multiple time zones.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with facilities, IT, and service providers to ensure smooth operations.

Skills

Executive support

Calendar management

Travel coordination

Office administration

Discretion

Team collaboration

Problem solving

Education

University degree

Tools

Concur

Salesforce

Microsoft Office

Job description

Neuberger was founded in 1939 to do one thing deliver compelling investment results for our clients over the long term This remains our singular purpose today driven by a culture rooted in deep fundamental research the pursuit of investment insight and continuous innovation on behalf of clients and facilitated by the free exchange of ideas across the organization As a private independent employee-owned investment manager Neuberger is structurally aligned with the long-term interests of our clients We have no external parent or public shareholders to serve nor other lines of business to distract us from our core mission and with our employees and their families invested alongside our clients - plus 100 of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together From offices in 40 cities worldwide Neuberger manages a range of equity fixed income private equity and hedge fund strategies on behalf of institutions advisors and individual investors worldwide With more than 700 investment professionals and more than 2 900 employees in total Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms among those with 1 000 or more employees in the Pensions amp Investments Best Places to Work in Money Management survey each year since 2013 For more information please visit our website at www neuberger com

Position Overview

We are seeking an experienced professional and proactive Administrative Coordinator amp Office Manager to join our Dubai office This individual will provide high-level executive support to the CEO of Riyadh the Managing Director and SEO of the Dubai office and support the wider MENA Dubai team while overseeing the efficient day-to-day operations of the Dubai office The successful candidate will be highly organised resilient and able to manage multiple priorities in a fast-paced environment They will possess exceptional communication skills demonstrate initiative exercise sound judgement and handle highly confidential information with discretion Previous experience supporting C-suite executives is preferred.

Primary Responsibilities

• Provide high-level executive support to the CEO of Riyadh the Managing Director and SEO of the Dubai office while also supporting the wider MENA Dubai team
• Oversee the day-to-day operations of the Dubai office ensuring the office runs efficiently and professionally
• Act as the primary point of contact for the Dubai office liaising with building management facilities teams and service providers
• Work closely with the Office Manager in Saudi Arabia to coordinate regional initiatives and ensure consistency across the MENA region
• Manage complex calendars meetings conference calls and video conferences across multiple international time zones
• Coordinate international and domestic travel arrangements including visas detailed itineraries accommodation and transportation
• Organise executive roadshows from start to finish including travel logistics transportation and presentation preparation
• Process expenses and invoices through Concur ensuring accuracy compliance and timely submission
• Coordinate office maintenance facilities supplier relationships and office contracts
• Coordinate IT requests and liaise with internal technology teams to ensure issues are resolved promptly
• Maintain accurate records and databases
• Handle highly confidential and sensitive business information with absolute discretion
• Take responsibility for document management printing scanning archiving and maintaining accurate filing systems
• Build and maintain strong working relationships with internal teams and external service providers
• Proactively anticipate business needs identify solutions and manage competing priorities to support executive and office operations
• Undertake additional projects and responsibilities as required

Requirements

• Minimum 10 years experience supporting senior executives within a corporate environment.
• Previous experience supporting C-suite executives is preferred.
• University degree preferred.
• Advanced Microsoft Office skills (Outlook, Excel, PowerPoint and Word).
• Experience using Concur for expense management and invoice processing.
• Experience using Salesforce or similar CRM systems.
• Excellent organisational and time management skills, with the ability to manage multiple competing priorities and deadlines.
• Experience coordinating international and domestic travel and executive logistics.
• Excellent verbal and written communication skills; Arabic is desirable.
• Highly proactive with excellent problem-solving abilities.
• Strong attention to detail and exceptional organisational skills.
• Professional, discreet and trustworthy when handling highly confidential information.
• Positive, flexible and collaborative approach with a strong can-do attitude.
• Strong team player with the ability to build relationships across all levels of the business.
• Applicants must be authorized and have the right to work in the country where the role is located without the need for current or future sponsorship.