Executive Assistant & Office Operations Lead - Dubai

Neuberger Berman; Dubai; On-site; AED 167,000 - 234,000; Full time

Job summary

Neuberger is seeking an experienced Administrative Coordinator & Office Manager for its Dubai office. The role provides high-level executive support to the CEO (Riyadh), the Managing Director and SEO of the Dubai office, and supports the wider MENA Dubai team while managing day-to-day operations.

The candidate will be highly organized, discreet, and capable of handling confidential information, calendars, travel, expenses, and cross-border coordination across time zones, with strong

Qualifications

• Minimum 10 years’ experience supporting senior executives within a corporate environment.
• Previous experience supporting C-suite executives is preferred.
• University degree preferred.
• Advanced Microsoft Office skills (Outlook, Excel, PowerPoint and Word).
• Experience using Concur for expense management and invoice processing.
• Experience using Salesforce or similar CRM systems.
• Excellent organisational and time management skills, with the ability to manage multiple competing priorities and deadlines.
• Experience coordinating international and domestic travel and executive logistics.
• Arabic language skills desirable.
• Professional, discreet and trustworthy when handling confidential information.

Responsibilities

• Provide high-level executive support to the CEO of Riyadh, the Managing Director and SEO of the Dubai office, while also supporting the wider MENA Dubai team.
• Oversee the day-to-day operations of the Dubai office, ensuring the office runs efficiently and professionally.
• Act as the primary point of contact for the Dubai office, liaising with building management, facilities teams and service providers.
• Work closely with the Office Manager in Saudi Arabia to coordinate regional initiatives and ensure consistency across the MENA region.
• Manage complex calendars, meetings, conference calls and video conferences across multiple international time zones.
• Coordinate international and domestic travel arrangements, including visas, detailed itineraries, accommodation and transportation.
• Organise executive roadshows from start to finish, including travel logistics, transportation and presentation preparation.
• Process expenses and invoices through Concur, ensuring accuracy, compliance and timely submission.
• Coordinate IT requests and liaise with internal technology teams to ensure issues are resolved promptly.
• Maintain accurate records and databases.
• Handle highly confidential and sensitive business information with absolute discretion.
• Take responsibility for document management, printing, scanning, archiving and maintaining accurate filing systems.
• Build and maintain strong working relationships with internal teams and external service providers.
• Proactively anticipate business needs, identify solutions and manage competing priorities to support executive and office operations.
• Undertake additional projects and responsibilities as required.

Skills

Executive support

Calendar management

Travel coordination

Communication

Problem solving

Team collaboration

Education

University degree

Tools

Concur

Salesforce

Microsoft Office

Job description

Neuberger is seeking an experienced Administrative Coordinator & Office Manager for its Dubai office. The role provides high-level executive support to the CEO (Riyadh), the Managing Director and SEO of the Dubai office, and supports the wider MENA Dubai team while managing day-to-day operations.

The candidate will be highly organized, discreet, and capable of handling confidential information, calendars, travel, expenses, and cross-border coordination across time zones, with strong