Executive Coordinator Dubai

Al-Futtaim; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Al-Futtaim is seeking a high-trust coordination professional in Dubai to support executives and cross-functional teams. The role requires listening, quick context understanding, decisive action, and problem-solving in real time.

You will translate conversations into actionable plans, manage demanding schedules, and ensure meticulous follow-through across multiple workstreams with discretion and confidentiality.

Qualifications

• Exceptional communicator and listener – understands what is said and implied.
• Strong social behaviour and judgement – reads people and situations well.
• Confident with healthy self-esteem – comfortable engaging with senior leaders.
• Decisive and action-oriented – able to act immediately when needed.
• Highly organised with strong time management.
• Detail-accurate – nothing slips through the cracks.

Responsibilities

• Engage confidently with senior leaders, stakeholders, and teams at all levels.
• Translate discussions into clear actions, priorities, and next steps—often on the spot.
• Anticipate issues before they escalate and propose practical solutions.
• Manage complex schedules, meetings, and priorities with excellent time discipline.
• Track commitments, decisions, and actions to ensure nothing is missed.
• Ensure accuracy in details, documentation, and communication at all times.

Skills

Excellent communication

Strong social behaviour

Decisive and action-oriented

Highly organised

Detail-accurate

Time management

Tools

Excel (Advanced)

Job description

Job Description:

Job Requisition ID: 181109

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Role Purpose

The role provides high-trust, high-impact coordination support. The role is designed for a confident, socially intelligent individual who can listen carefully, read situations, act decisively, and solve problems in real time. The role is not about language but about social behavior.

This is not a traditional finance or administrative role role. Success depends on judgement, behavior, responsiveness, and execution; the ability to engage with people at all levels, manage time flawlessly, and translate conversations into action.

Key Accountabilities

Executive & Stakeholder Interaction

• Engage confidently with senior leaders, stakeholders, and teams at all levels.
• Listen actively, understand context quickly, and respond appropriately in the moment.
• Represent the office with professionalism, confidence, and strong social awareness.

Real-Time Action & Problem Solving

• Translate discussions into clear actions, priorities, and next steps—often on the spot.
• Anticipate issues before they escal… and propose practical solutions.
• Resolve day-to-day challenges independently, knowing when to escape.

Coordination & Follow-Through

• Manage complex schedules, meetings, and priorities with excellent time discipline.
• Track commitments, decisions, and actions to ensure nothing is missed.
• Ensure accuracy in details, documentation, and communication at all times.

Execution Excellence

• Maintain strong structure and organisation across multiple workstreams.
• Balance speed with accuracy in a fast-moving environment.
• Continuously improve ways of working through better organisation and judgement.

Requirements

Core Attributes (Non-Negotiable)

• Exceptional communicator and listener – understands what is said and what is implied.
• Strong social behaviour and judgement – reads people and situations well.
• Confident with healthy self-esteem – comfortable engaging with senior leaders.
• Decisive and action-oriented – able to act immediately when needed.
• Highly organised with strong time management.
• Detail-accurate – nothing slips through the cracks.

Experience

• Minimum 3 years’ experience in roles involving coordination, execution, or ownership of outcomes (e.g. project coordination/management, operations, business development, sales execution, or leadership support).
• Direct responsibility for follow-ups, tracking, or delivery, not just participation (e.g. owning action logs, deadlines, stakeholders, or outcomes).
• Advanced Excel and computer skills used daily for tracking, scheduling, reporting, or analysis (pivot tables, formulas, structured trackers expected).
• Working knowledge of numbers and finance (budgets, revenues, costs, simple financial analysis, or commercial decision-making).
• Demonstrated ability to operate under urgency, including handling last-minute requests, changing priorities, and high-visibility tasks with accuracy.
• Experience working with senior stakeholders is an advantage but not essential if behavioural maturity is strong.

Skills

• Strong prioritization and execution skills.
• Ability to stay calm and effective under pressure.
• Professional discretion and confidentiality.

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