Executive Assistant - UAE Nationals

Company Confidential; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Company Confidential in Dubai seeks an experienced Personal Assistant to the Chief Office, acting as a coordination hub between the Chief and internal/external stakeholders, driving priority actions and maintaining an agile executive environment.

You will manage diaries, coordinate meetings, track initiatives, and support strategic priorities while upholding discretion and professionalism in dealings with senior stakeholders.

Qualifications

• Minimum 5 years as PA/EA or similar executive-support role.
• Experience managing calendars, correspondence at senior level.
• Strong organizational and project-tracking skills with discretion.

Responsibilities

• You will manage diaries and coordinate meetings, ensuring efficient scheduling and prioritization of the Chief's time
• You will coordinate and track priority initiatives and key action items within the Chief Office, ensuring timely follow-up and execution across stakeholders
• You will support the Chief Office in managing strategic priorities, communications, and day-to-day operational flow to ensure alignment and efficiency
• You will liaise with senior internal and external stakeholders on behalf of the Chief Office, maintaining a high level of professionalism, discretion, and responsiveness
• You will monitor incoming requests, correspondence, and matters requiring Chief attention, helping prioritize and elevate issues appropriately
• You will support the planning, coordination, and follow-through of high-priority meetings, projects and cross-functional initiatives
• You will proactively identify coordination gaps, pending actions, and operational bottlenecks, helping drive resolution and momentum across initiatives
• You will maintain oversight of key deliverables and timelines related to strategic projects and leadership priorities
• You will contribute to creating a well-organized, agile, and responsive Chief Office environment that supports effective decision-making and execution
• You will manage confidential and sensitive information with the utmost discretion and professional judgment
• You will process expense reports, invoices, and reimbursements related to the Chief Office
• You will maintain organized filing systems and document repositories for easy retrieval of key materials
• You will manage administrative tasks for the Chief as needed, handled with appropriate discretion
• You will coordinate internal and external events, offsites, and functions hosted or attended by the Chief
• You will oversee the Chief Office and its facilities, ensuring a well-organized and functional working environment

Skills

Calendar management

Stakeholder coordination

Discretion

Bilingual Arabic-English

Executive support

Job description

The ideal candidate will act as a key coordination point between the Chief Office and internal/external stakeholders, driving follow-through on priority actions and maintaining a well-organized, agile executive environment.

Responsibilities

• You will manage diaries and coordinate meetings, ensuring efficient scheduling and prioritization of the Chief's time
• You will coordinate and track priority initiatives and key action items within the Chief Office, ensuring timely follow-up and execution across stakeholders
• You will support the Chief Office in managing strategic priorities, communications, and day-to-day operational flow to ensure alignment and efficiency
• You will liaise with senior internal and external stakeholders on behalf of the Chief Office, maintaining a high level of professionalism, discretion, and responsiveness
• You will monitor incoming requests, correspondence, and matters requiring Chief attention, helping prioritize and elevate issues appropriately
• You will support the planning, coordination, and follow-through of high-priority meetings, projects and cross-functional initiatives
• You will proactively identify coordination gaps, pending actions, and operational bottlenecks, helping drive resolution and momentum across initiatives
• You will maintain oversight of key deliverables and timelines related to strategic projects and leadership priorities
• You will contribute to creating a well-organized, agile, and responsive Chief Office environment that supports effective decision-making and execution
• You will manage confidential and sensitive information with the utmost discretion and professional judgment
• You will process expense reports, invoices, and reimbursements related to the Chief Office
• You will maintain organized filing systems and document repositories for easy retrieval of key materials
• You will manage administrative tasks for the Chief as needed, handled with appropriate discretion
• You will coordinate internal and external events, offsites, and functions hosted or attended by the Chief
• You will oversee the Chief Office and its facilities, ensuring a well-organized and functional working environment

Qualifications

• You will have a minimum of 5 years of professional experience as a Personal Assistant, Executive Assistant, or in a related executive-support role
• You will have proven experience managing calendars, correspondence, and stakeholder coordination at a senior level
• You will have strong organizational and project-tracking skills, with high attention to detail and discretion in handling sensitive matters
• You will demonstrate excellent communication skills and the ability to liaise confidently with senior internal and external stakeholders
• Proficiency in Arabic and English is mandatory
• UAE Nationals ONLY