Executive Assistant to General Manager — Hospitality

Hilton; Dubai; On-site; AED 134,000 - 212,000; Full time

Job summary

Hilton in Dubai is seeking a Personal Assistant to the General Manager to provide comprehensive administrative support, including typing, filing, answering calls, travel arrangements and calendar management. You will handle executive communications, prepare reports, coordinate meetings, and ensure timely execution of office duties.

The role requires at least two years of similar experience, strong organizational skills, and excellent English communication.

Qualifications

• Two years similar experience.
• Strong organization skills, multi-task oriented and good time management.
• Driving license and car.
• Ability to read, listen and communicate effectively in English and in writing using correct grammar, spelling and sentence structure.
• Prepare official correspondence on behalf of management to both internal and external communications verbally and in writing.
• Ability to sit for extended periods of time and continuously perform the essential job functions.
• Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy.
• Typing 60 wpm.
• Ability to effectively transcribe information from handwritten memos and recordings.

Responsibilities

• Opens incoming mail and dates stamps; distributes accordingly.
• Sends outgoing mail both interoffice and outside of the hotel.
• Routes mail, faxes and other printed matter.
• Prepares and types correspondence and fairly complex numerical/financial reports as instructed.
• Prepares correspondence on behalf of the management.
• Duplicates copies and distributes and mails materials for the office.
• Orders and maintains office supplies and equipment.
• Maintains files and equipment in an orderly and professional manner.
• Uses the property’s email system and maintains their email box as is policy.
• Appropriate business use of telephone and voice mail system.
• Greets internal and external customers in a friendly and professional manner; announces visitors and/or handles requests as appropriate.
• Scrutinizes and handles Guest satisfaction scores/ Guest Assistance on a regular basis.
• Scrutinizes daily VIP guests.
• Schedules meetings and records meeting minutes.

Skills

Typing 60 wpm

Organizational skills

Multi-tasking

Time management

English communication

Driving license

Job description

Hilton in Dubai is seeking a Personal Assistant to the General Manager to provide comprehensive administrative support, including typing, filing, answering calls, travel arrangements and calendar management. You will handle executive communications, prepare reports, coordinate meetings, and ensure timely execution of office duties.

The role requires at least two years of similar experience, strong organizational skills, and excellent English communication.