Executive PA to GM | Hospitality Admin Lead

Hilton; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Hilton in Dubai seeks a dedicated Personal Assistant to the General Manager to maintain an efficient executive office. You will manage confidential correspondence, assist with expatriate recruitment and visa processes, and ensure timely management reporting.

You will translate documents, record meetings, and supervise secretarial staff while upholding Hilton standards of guest service and operational excellence.

Qualifications

• Minimum 5 years relevant experience in hotel or corporate admin, 3 in a similar role.
• Solid understanding of hotel operations and procedures.
• Proficient with MS Word, Excel, PowerPoint and Outlook plus office equipment.
• Strong communication and interpersonal skills.
• Degree preferred but not required; additional work experience may substitute for degree.
• Certification in Secretarial/Administration skills is a plus.

Responsibilities

• Support GM by managing internal/external mail and registry systems.
• Assist in expatriate recruitment and visa/permitting processes.
• Compile and submit management reports on time.
• Record minutes of key meetings and translate as needed.
• Monitor admin standards per corporate guidelines.
• Translate and circulate government documents promptly.
• Supervise day-to-day secretarial functions and training needs.
• Coordinate special executive office reservations and duties.

Skills

Hotel operations knowledge

Communication skills

Interpersonal skills

Expatriate recruitment coordination

Confidentiality handling

Education

Degree in Business Administration or equivalent

Secretarial/Administration certification

Tools

MS Word

MS Excel

MS PowerPoint

Outlook

Office equipment

Job description

Hilton in Dubai seeks a dedicated Personal Assistant to the General Manager to maintain an efficient executive office. You will manage confidential correspondence, assist with expatriate recruitment and visa processes, and ensure timely management reporting.

You will translate documents, record meetings, and supervise secretarial staff while upholding Hilton standards of guest service and operational excellence.