Chief of Staff / Personal Assistant

Black Pearl; Abu Dhabi; On-site; AED 300,000 - 420,000; Full time

Job summary

Black Pearl, a UAE-based financial services and investment firm, is seeking a Chief of Staff / Executive & Personal Assistant to provide high-level business and personal support to a principal. The role requires exceptional organisation, discretion, and coordination with senior stakeholders to drive strategic priorities.

As the Chief of Staff, you will manage complex calendars, coordinate meetings, travel plans, and prepare IC presentations and departmental reports.

Responsibilities

• Provide high-level administrative and operational support to senior stakeholders.
• Manage calendars, meetings, and travel arrangements.
• Coordinate with internal and external stakeholders on strategic priorities.
• Prepare presentations and reports for Investment Committee or leadership.
• Maintain accurate records and confidential documentation.
• Organize meetings and events and ensure timely execution.
• Oversee information gathering and documentation continuity.

Job description

We are looking for an accomplished Chief of Staff / Executive & Personal Assistant to provide high-level business and personal support to a principal at a UAE-based financial services and investment firm. This opportunity is suited to a highly organised and discreet professional who can coordinate with senior stakeholders, drive follow-through on strategic priorities, and manage sensitive business and personal matters with exceptional judgement and confidentiality.

Key Responsibilities:

• Provide comprehensive administrative and operational support to the Corporate Finance Department, helping ensure the efficient coordination of daily activities and departmental priorities.
• Manage calendars, schedule appointments, coordinate meetings, and organize conference calls to support senior stakeholders and departmental workflows.
• Coordinate business travel arrangements, including relevant logistics, itineraries, and scheduling requirements.
• Manage departmental correspondence and ensure that communications are handled professionally, accurately, and in a timely manner.
• Support the organization of internal meetings, external engagements, and special events, ensuring all arrangements are completed efficiently.
• Assist in preparing Investment Committee (IC) presentations, departmental reports, and other business documentation required by senior stakeholders.
• Organize, compile, and maintain information required for presentations, reports, and departmental projects.
• Support information-gathering assignments and specialized administrative projects, ensuring that relevant information is accurate, organized, and readily accessible.
• Review documents and presentation materials for completeness, consistency, and attention to detail before circulation.
• Maintain accurate departmental records, databases, and administrative documentation.
• Perform specialized record-keeping activities and information-management tasks in accordance with departmental requirements.
• Organize and maintain documentation to support efficient information retrieval and administrative continuity.
• Ensure that records and databases remain current, structured, and appropriately managed.
• Handle sensitive business information and confidential documentation with the highest levels of discretion and professionalism.
• Exercise sound judgment when managing correspondence, scheduling meetings, and interacting with internal and external stakeholders.
• Represent the department professionally in all communications and interactions.
• Maintain a positive, courteous, and service-oriented approach when supporting senior stakeholders and colleagues.
• Coordinate administrative activities with relevant internal stakeholders to facilitate the smooth execution of departmental priorities.
• Monitor schedules, deadlines, and administrative requirements to help ensure that activities are completed within expected timeframes.
• Provide dependable day-to-day support while managing multiple tasks and responding effectively to changing priorities.
• Contribute to an organized, professional, and efficient working environment within the Corporate Finance Department.