Executive Assistant – OEFM Operations

American University of Ras Al Khaimah; Ras Al Khaimah; On-site; AED 134,000 - 201,000; Full time

Job summary

The American University of Ras Al Khaimah (AURAK) is seeking an Executive - Operational Excellence & Financial Management (OEFM) to provide comprehensive administrative and managerial support to the Vice President of OEFM on campus in Ras Al Khaimah, UAE.

The successful candidate will coordinate with university units, manage communications and documentation, arrange meetings, take minutes, and handle confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2-4 years of relevant secretarial/administrative experience.
• Strong administrative, organizational, and office management skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative and clerical support to the Vice President of Operational Excellence & Financial Management.
• Prepare and maintain documents, reports, spreadsheets, presentations, and databases using MS Office.
• Gather, compile, and summarize data, reports, briefs, and correspondence for timely information.
• Coordinate with units across the division regarding requirements and reports for the VP OEFM.
• Prepare correspondence, communications, and documents for the VP OEFM.
• Arrange meetings, prepare agendas, take minutes, and maintain notes and records.
• Provide secretarial support to standing committees of the University.
• Devise and maintain effective office systems and administrative processes.
• Manage room bookings and conference facility requirements.
• Sort and distribute incoming/outgoing communications.
• Receive and assist visitors to the VP OEFM’s office with appropriate hospitality.
• Order and maintain office stationery, supplies, and equipment.
• Manage the VP OEFM’s office during the VP’s absence.
• Handle confidential information with security and discretion.
• Perform other duties as assigned by the VP OEFM and superiors.

Skills

Administrative skills

Time management

Communication skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

The American University of Ras Al Khaimah (AURAK) is seeking an Executive - Operational Excellence & Financial Management (OEFM) to provide comprehensive administrative and managerial support to the Vice President of OEFM on campus in Ras Al Khaimah, UAE.

The successful candidate will coordinate with university units, manage communications and documentation, arrange meetings, take minutes, and handle confidential information with discretion.