Executive - OEFM

American University of Ras Al Khaimah; Ras Al Khaimah; On-site; AED 134,000 - 201,000; Full time

Job summary

The American University of Ras Al Khaimah (AURAK) is seeking an Executive - Operational Excellence & Financial Management (OEFM) to provide comprehensive administrative and managerial support to the Vice President of OEFM on campus in Ras Al Khaimah, UAE.

The successful candidate will coordinate with university units, manage communications and documentation, arrange meetings, take minutes, and handle confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2-4 years of relevant secretarial/administrative experience.
• Strong administrative, organizational, and office management skills.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide administrative and clerical support to the Vice President of Operational Excellence & Financial Management.
• Prepare and maintain documents, reports, spreadsheets, presentations, and databases using MS Office.
• Gather, compile, and summarize data, reports, briefs, and correspondence for timely information.
• Coordinate with units across the division regarding requirements and reports for the VP OEFM.
• Prepare correspondence, communications, and documents for the VP OEFM.
• Arrange meetings, prepare agendas, take minutes, and maintain notes and records.
• Provide secretarial support to standing committees of the University.
• Devise and maintain effective office systems and administrative processes.
• Manage room bookings and conference facility requirements.
• Sort and distribute incoming/outgoing communications.
• Receive and assist visitors to the VP OEFM’s office with appropriate hospitality.
• Order and maintain office stationery, supplies, and equipment.
• Manage the VP OEFM’s office during the VP’s absence.
• Handle confidential information with security and discretion.
• Perform other duties as assigned by the VP OEFM and superiors.

Skills

Administrative skills

Time management

Communication skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Job Description:

Executive - OEFM

Office of Operational Excellence & Financial Management

American University of Ras Al Khaimah (AURAK), UAE

General Information About Institution

The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education. All programs are accredited by the Ministry of Education of the UAE; additionally, it is accredited by the U.S. regional accreditation association, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The American model of higher education ensures not only skills in specific academic fields, but also a general education curriculum that exposes students to new ideas and ways of thinking critically about local and global issues. AURAK is a young and rapidly growing university.AURAK is located in Ras Al Khaimah, one of the Northern Emirates and a rapidly growing region.The beauty of Ras Al Khaimah is reflected in its traditions and diverse landscapes - its white sandy beaches, the majestic Hajjar Mountains, the expansive desert and its sands dunes, and the many historical sites.

AURAK values diversity, inclusiveness and cultural authenticity where all individuals are treated based on their merits and abilities.

AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.

About the Role

The American University of Ras Al Khaimah is seeking a highly organized and proactive Executive - Operational Excellence & Financial Management (OEFM) to provide comprehensive administrative and managerial support to the Vice President of Operational Excellence & Financial Management (VP OEFM).

The successful candidate will be responsible for ensuring the effective and efficient administration of the VP OEFM’s office, coordinating with various university units, managing communications and documentation, supporting meetings and standing committees, and handling confidential information with the highest level of discretion and professionalism.

Key Result Areas and Duties

• Provide administrative and clerical support to the Vice President of Operational Excellence & Financial Management.
• Prepare and maintain documents, reports, spreadsheets, presentations, and databases using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Access.
• Gather, compile, and summarize data, reports, briefs, and correspondence to provide accurate and timely information.
• Coordinate with units across the Operational Excellence & Financial Management division regarding requirements, reports, and other matters requested by the VP OEFM.
• Prepare correspondence, communications, reports, and other documents required by the VP OEFM.
• Arrange meetings, prepare agendas where required, take minutes, and maintain meeting notes and records.
• Provide secretarial support to various standing committees of the University.
• Devise and maintain effective office systems and administrative processes.
• Manage room bookings and conference facility requirements.
• Sort and distribute incoming and outgoing communications.
• Receive and assist visitors to the VP OEFM’s office, ensuring appropriate attention and hospitality.
• Order and maintain office stationery, supplies, and equipment.
• Manage the VP OEFM’s office effectively and efficiently during the VP’s absence.
• Handle confidential information with complete security and discretion.
• Perform other administrative tasks and duties as assigned by the VP OEFM and other superiors.

Academic

• Bachelor’s degree in Business Administration or a related field.

Work Experience

• 2-4 years of relevant experience in secretarial or administrative roles.

Skills and Knowledge

• Strong administrative, organizational, and office management skills.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.

Language Proficiency Required

• Fluent in English, Arabic is a plus. Advanced proficiency in speaking, reading and writing English required

Working Relationships

• Division of Operational Excellence and Financial Management
• President's Division
• Division of Academic Affairs and Student Success

Key Behaviors

• Service Excellence
• Professional Ethics and Integrity
• Problem-solving
• Time Management
• Teamwork