Executive Assistant Lawgent Dubai

Nordic Investin Group Aktiebolag; Dubai; On-site; AED 90,000 - 160,000; Full time

Job summary

Lawgent is seeking an Executive Assistant based in Dubai to work directly with management. You will manage calendars, coordinate across time zones, and follow up on delegated tasks to free up leadership time.

You will help establish Lawgent's presence in Dubai, the US, and Europe, building relationships with partners and clients. The ideal candidate is UAE-resident with fluent English and Arabic, highly organized, discreet, proactive, and proficient with Google Workspace and project management

Qualifications

• Lives in Dubai and has the right to work in the UAE.
• Speaks and writes fluent English and Arabic.
• Is structured and finishes what they start.
• Is discreet and can handle confidential information.
• Takes initiative, works independently and enjoys building relationships.
• Is comfortable with digital tools such as Google Workspace and project management tools.

Responsibilities

• Manage the calendar, book and prepare meetings, and coordinate across multiple time zones
• Receive tasks, delegate them to the right person and follow up until they are completed
• Follow up on colleagues work and projects, and report on status and deviations
• Support financial administration, such as invoicing, documentation and contact with banks and auditors
• Identify and establish contact with partners, networks and people who can add value to Lawgent
• Present Lawgent to potential clients and partners, and drive these contacts forward to business
• Drive practical parts of the establishment in Dubai and the United States, including contact with authorities, suppliers and local stakeholders
• Plan and book travel, meetings and events
• Prepare materials, summaries and minutes before and after meetings

Skills

English fluency

Arabic fluency

Organizational skills

Discretion

Initiative

Independent worker

Communication

Education

Swedish

Executive assistant / project coordinator / business development experience

Experience in legal or professional services

UAE network

Tools

Google Workspace

Project management tools

Job description

Job Description:

About Lawgent

Lawgent is a modern law firm for businesses, working at the intersection of law, AI, data and European regulation. We operate in Sweden and are now establishing ourselves in Dubai and the United States, while continuing to grow across Europe.

We are looking for an Executive Assistant who works directly with management on everything related to Lawgent. The role is based in Dubai.

About the role

You make sure things get done. You keep track of meetings, tasks and deadlines, follow up to ensure that what is delegated is actually delivered, and free up managements time for what creates the most value. You will be part of the establishment in Dubai and the United States from the start, as well as the development in Europe.

Your responsibilities

• Manage the calendar, book and prepare meetings, and coordinate across multiple time zones

• Receive tasks, delegate them to the right person and follow up until they are completed

• Follow up on colleagues work and projects, and report on status and deviations

• Support financial administration, such as invoicing, documentation and contact with banks and auditors

• Identify and establish contact with partners, networks and people who can add value to Lawgent

• Present Lawgent to potential clients and partners, and drive these contacts forward to business

• Drive practical parts of the establishment in Dubai and the United States, including contact with authorities, suppliers and local stakeholders

• Plan and book travel, meetings and events

• Prepare materials, summaries and minutes before and after meetings

We are looking for someone who

• Lives in Dubai and has the right to work in the UAE

• Speaks and writes fluent English and Arabic

• Is structured and finishes what they start

• Is discreet and can handle confidential information

• Takes initiative, works independently and enjoys building relationships

• Is comfortable with digital tools such as Google Workspace and project management tools

Meritorious

• Swedish

• Experience as an executive assistant, project coordinator or in business development

• Experience from legal services or professional services

• A network in the UAE

Compensation

Compensation is performance-based. This means that your compensation is determined entirely by the results you deliver. We will go through the details during the interview.

What we offer

A central role close to management in a law firm that is growing internationally, where you help build the business in Dubai, the United States and Europe.

Requirements: