Executive Assistant, Lawgent (Dubai)

Nordic Investin Group Aktiebolag; Dubai; On-site; AED 134,000 - 223,000; Full time

Job summary

Lawgent, a modern law firm expanding to Dubai, the United States, and Europe, seeks an Executive Assistant to work closely with management. The role covers calendar management, cross-time-zone coordination, and driving establishment activities in Dubai and the US.

You will handle delegation, follow-ups, reporting, and stakeholder engagement while maintaining confidentiality and professional discretion. Proficiency with Google Workspace and PM tools is expected.

Qualifications

• Must live in Dubai and have the right to work in UAE.
• Fluent in English and Arabic (written and spoken).
• Structured and finishes what they start.
• Discreet and can handle confidential information.
• Takes initiative, works independently and enjoys building relationships.
• Comfortable with digital tools such as Google Workspace and project management tools.

Responsibilities

• Manage the calendar, book and prepare meetings, and coordinate across multiple time zones
• Receive tasks, delegate them to the right person and follow up until they are completed
• Follow up on colleagues' work and projects, and report on status and deviations
• Support financial administration, such as invoicing, documentation and contact with banks and auditors
• Identify and establish contact with partners, networks and people who can add value to Lawgent
• Present Lawgent to potential clients and partners, and drive these contacts forward to business
• Drive practical parts of the establishment in Dubai and the United States, including contact with authorities, suppliers and local stakeholders
• Plan and book travel, meetings and events
• Prepare materials, summaries and minutes before and after meetings

Skills

Fluent English

Fluent Arabic

Structured

Discreet

Initiative

Independent worker

Google Workspace

Project management tools

Tools

Google Workspace

Project management tools

Job description

About Lawgent

Lawgent is a modern law firm for businesses, working at the intersection of law, AI, data and European regulation. We operate in Sweden and are now establishing ourselves in Dubai and the United States, while continuing to grow across Europe.

We are looking for an Executive Assistant who works directly with management on everything related to Lawgent. The role is based in Dubai.

About the role

You make sure things get done. You keep track of meetings, tasks and deadlines, follow up to ensure that what is delegated is actually delivered, and free up management's time for what creates the most value. You will be part of the establishment in Dubai and the United States from the start, as well as the development in Europe.

Your responsibilities

• Manage the calendar, book and prepare meetings, and coordinate across multiple time zones

• Receive tasks, delegate them to the right person and follow up until they are completed

• Follow up on colleagues' work and projects, and report on status and deviations

• Support financial administration, such as invoicing, documentation and contact with banks and auditors

• Identify and establish contact with partners, networks and people who can add value to Lawgent

• Present Lawgent to potential clients and partners, and drive these contacts forward to business

• Drive practical parts of the establishment in Dubai and the United States, including contact with authorities, suppliers and local stakeholders

• Plan and book travel, meetings and events

• Prepare materials, summaries and minutes before and after meetings

We are looking for someone who

• Lives in Dubai and has the right to work in the UAE

• Speaks and writes fluent English and Arabic

• Is structured and finishes what they start

• Is discreet and can handle confidential information

• Takes initiative, works independently and enjoys building relationships

• Is comfortable with digital tools such as Google Workspace and project management tools

Meritorious

• Swedish

• Experience as an executive assistant, project coordinator or in business development

• Experience from legal services or professional services

• A network in the UAE

Compensation

Compensation is performance-based. This means that your compensation is determined entirely by the results you deliver. We will go through the details during the interview.

What we offer

A central role close to management in a law firm that is growing internationally, where you help build the business in Dubai, the United States and Europe.