Executive Assistant - Dubai: Operations & Leadership

Siemens; Dubai; On-site; AED 180,000 - 300,000; Full time

Benefits offered by this job

Diverse culture

Continuous learning and development

Global technology leader

Work with business leadership

Job summary

Siemens is seeking an Executive Assistant in Dubai to support business operations across the UAE. The role involves organizing meetings, travel, and document preparation while coordinating with IT and People & Organization teams to onboard and offboard employees.

The position requires strong English communication, with German preferred, and 5–7 years of administration experience in a fast-paced environment. Demonstrated independence and multitasking are essential.

Qualifications

• Excellent written and verbal communication in English.
• German language skills are preferred.
• 5–7 years of experience in administration, office management, executive assistance, or related support.

Responsibilities

• Proactively drive and execute administrative tasks to support the business and ensure smooth office operations.
• Organize customer meetings, local conferences, trade fairs, and internal/external events.
• Manage incoming calls, emails, and correspondence; respond to inquiries and direct communications.
• Schedule and coordinate meetings, rooms, equipment, and business-related activities.
• Plan business travel arrangements and handle related expense claims.
• Prepare memos, documents, presentations, reports, and business correspondence.
• Maintain database filing systems and documentation in line with company requirements.
• Coordinate onboarding and offboarding activities with IT and People & Organization teams.
• Support commercial activities including PO creation and vendor/customer setup.
• Assist sales with prequalification documents, tender submissions, customer meetings, and training arrangements.
• Organize customer relationship activities and CRM updates.

Skills

English fluency

German language knowledge

Communication

Organization

MS Office

Tools

Microsoft Office

Job description

Siemens is seeking an Executive Assistant in Dubai to support business operations across the UAE. The role involves organizing meetings, travel, and document preparation while coordinating with IT and People & Organization teams to onboard and offboard employees.

The position requires strong English communication, with German preferred, and 5–7 years of administration experience in a fast-paced environment. Demonstrated independence and multitasking are essential.