Executive Assistant/Clients Coordinator

Motei; United Arab Emirates; Remote; AED 90,000 - 150,000; Full time

Benefits offered by this job

Finder Fee Module for new leads

Job summary

Motei in the United Arab Emirates seeks a proactive Administrative Assistant to support senior lawyers, partners and executives. You will manage calendars, schedule meetings, arrange travel, and draft meeting agendas to ensure smooth operations.

As the first contact for business inquiries, you will organize meetings, handle document preparation and intake while ensuring regulatory compliance. Fluency in English and strong MS Office skills are essential.

Qualifications

• Bachelor's degree in law or business.
• Minimum 5 years’ experience in a similar role in a reputable company or a law firm in the UAE.
• Excellent MS Office knowledge (Word, Excel, PowerPoint, Outlook, etc.).
• Perfect command of English, spoken and written.

Responsibilities

• Provide high-level administrative support to senior lawyers, partners, and executives, including managing calendars and scheduling meetings.
• Act as a first point of contact to handle inquiries and organize meetings, travel, and document delivery.
• Prepare accurate, error-free, properly formatted legal materials and correspondence; proofread documents.

Skills

Calendar management

Meeting coordination

Executive support

MS Office

English proficiency

Digital marketing awareness

Education

Bachelor's degree in law or business

Tools

Electronic document management system

MS Office Suite

Job description

• Provide high-level administrative support to senior lawyers, partners, and executives. This includes managing calendars, scheduling meetings, handling travel arrangements, and preparing meeting agendas.
• Act as a first point of contact to handle incoming business inquiries and phone calls, organizing meetings and appointments, receipt and deliver original documents, prepare outgoing courier, arrange/supervise messenger daily schedule.
• Prepare accurate, error-free, and properly formatted legal materials and correspondence following the firm’s Legal Documents Writing manual. Check completed documents for spelling errors. Proofread and edits documents for grammar, spelling, punctuation, and format.
• Maintain orderly clients and firm’s general administrative files. File documents and emails in the firm’s electronic document software.
• Assist with the intake process for new clients, including gathering necessary documentation, completing conflict checks, and ensuring compliance with regulatory requirements.

Qualifications

• You hold a bachelor's degree, preferably in law or business.
• You have min 5 years’ experience in a similar role in a reputable company or a law firm in the UAE.
• Excellent MS Office knowledge (Word, Excel, PowerPoint, Outlook, etc.).
• You have a perfect command of English, spoken and written.
• Experience in digital marketing and social media will be considered as advantage.
• You are dynamic, presentable with excellent communication skills.

Salary Package

• We offer attractive salary package with excellent cash compensation scheme on achieving targets.
• You shall also be subject to our Finder Fee Module for finding new leads.