Executive Assistant & Chief of Staff – Operations Lead

YAZ Media; Dubai; On-site; AED 279,000 - 424,000; Full time

Job summary

YAZ Media seeks an Executive Assistant & Business Operations lead to be the Founder & CEO's right hand in Dubai. You will guard the CEO's time, manage the operating rhythm, and ensure decisions become action across Creative, Studio, PR, Technology, Growth, Finance, and HR.

In this role, you will own the calendar, track commitments, and liaise with department heads and external partners. The position blends executive support with business operations, demanding discretion, ownership, and proactive

Qualifications

• Excellent written and spoken English (Arabic a strong advantage).
• 4+ years in EA/COs or similar, with 2+ years supporting a founder/CEO/C-level exec.
• Experience in agency/media/fast-growth is a plus.
• Proven ability to manage follow-ups and hold others accountable without direct authority.
• Familiarity with Google Workspace and project management tools (ClickUp, HubSpot).
• Knowledge of UAE business administration: licensing, visas, gov portals, vendor processes.
• Discretion, sound judgment, calm under pressure.
• Based in Dubai with flexibility for travel and extended hours; driving license a plus.

Responsibilities

• Own the CEO's calendar end to end, filter requests, and act as gatekeeper.
• Prepare briefing notes, agendas, and background research for key meetings.
• Draft emails and messages for the CEO in English and Arabic.
• Manage business and personal travel, visas, itineraries, and logistics.
• Run weekly leadership cadence and quarterly planning with department heads.
• Track priority projects, client commitments, and delivery risks across departments.
• Coordinate with Finance on invoicing, vendor payments, and approvals.
• Support HR on hiring pipelines, onboarding, and documentation.
• Maintain SOPs, templates, and a secure filing system for contracts.

Skills

English proficiency

Tools

Google Workspace

ClickUp

HubSpot

Job description

YAZ Media seeks an Executive Assistant & Business Operations lead to be the Founder & CEO's right hand in Dubai. You will guard the CEO's time, manage the operating rhythm, and ensure decisions become action across Creative, Studio, PR, Technology, Growth, Finance, and HR.

In this role, you will own the calendar, track commitments, and liaise with department heads and external partners. The position blends executive support with business operations, demanding discretion, ownership, and proactive