Executive Assistant

SmartChoice International GCC; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

SmartChoice International GCC in Dubai is seeking an Executive Assistant to provide high-level administrative support to a senior executive. You will manage calendars, coordinate travel, prepare reports and presentations, and handle day-to-day tasks with discretion.

The ideal candidate is highly organized, solutions-driven, and fluent in English and Arabic, with advanced MS Office skills and the ability to work under tight deadlines in a fast-paced environment.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Proven experience as an Executive Assistant or in a senior administrative support role.
• Advanced proficiency across the full Microsoft Office suite.
• Strong organisational, communication, and time-management skills.
• Proactive problem-solver with sound judgment and decision-making ability.
• Excellent verbal and written English skills.
• Arabic speaker.
• Immediately available candidates would be desirable.

Responsibilities

• Manage and maintain the executive’s calendar, meetings, and priorities
• Coordinate complex travel arrangements and accommodation
• Prepare reports, presentations, and business documents
• Process executive expenses and support administrative workflows
• Organise daily workloads effectively and meet tight deadlines
• Handle multiple tasks in a dynamic, fast-changing environment
• Maintain a high level of professionalism and discretion at all times
• Build strong working relationships and support a professional office culture

Skills

Arabic language

English language

Organisational skills

Time management

Communication skills

Problem-solving

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Executive Assistant - Arabic speaker

Salary to be discussed on a call

Dubai

My client a leading IT & Cybersecurity company is looking for an Executive Assistant to provide high-level administrative and business support to a senior executive. This role is ideal for someone who thrives in a fast-paced environment, is highly organised, and enjoys being at the centre of executive operations.

As an Executive Assistant, you will manage a wide range of business-focused responsibilities including report preparation, calendar management, travel coordination, expense processing, and day-to-day executive support. The successful candidate will be solutions-driven, detail-oriented, and confident working with senior stakeholders.

Responsibilities

• Manage and maintain the executive’s calendar, meetings, and priorities
• Coordinate complex travel arrangements and accommodation
• Prepare reports, presentations, and business documents
• Process executive expenses and support administrative workflows
• Organise daily workloads effectively and meet tight deadlines
• Handle multiple tasks in a dynamic, fast-changing environment
• Maintain a high level of professionalism and discretion at all times
• Build strong working relationships and support a professional office culture

Requirements:

• Bachelor’s degree, ideally in Business Administration or a related field
• Proven experience as an Executive Assistant or in a senior administrative support role
• Advanced proficiency across the full Microsoft Office suite
• Strong organisational, communication, and time-management skills
• Proactive problem-solver with sound judgment and decision-making ability
• Excellent verbal and written English skills
• Arabic speaker
• Immediately available candidates would be desirable