Executive Assistant

Caliberly® - Recruitment Agency; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Caliberly® - Recruitment Agency in Dubai seeks a professional Executive Assistant to provide high-level administrative support to senior management and streamline operations.

You will manage calendars, prepare reports and presentations, coordinate meetings, and handle confidential information with discretion. UAE experience and Arabic language skills are an advantage.

Qualifications

• 2–5 years of experience as an Executive Assistant or similar role.
• Experience in energy/oil & gas, engineering, or industrial sectors preferred.
• Strong English communication skills; Arabic-speaking is advantageous.
• Excellent organizational and time-management abilities.
• Professional, proactive, and able to work with senior management.

Responsibilities

• Manage calendars, meetings, and correspondence.
• Coordinate internal and external meetings and communications.
• Prepare reports, presentations, and business documents.
• Handle confidential information with discretion.
• Coordinate with clients, suppliers, and internal teams.
• Assist with travel arrangements and meeting logistics.
• Follow up on tasks and ensure timely completion.
• Provide general administrative support to the executive team.

Skills

MS Office

English

Arabic language

Communication

Time management

Job description

Position: Executive Assistant | Dubai

Location: Umm Ramool, Dubai

Working Days: 5 days per week

Salary: AED 12,000 - 18,000

We are looking for a professional and highly organized Executive Assistant to provide administrative and coordination support to senior management.

Key Responsibilities

• Manage calendars, meetings, appointments, and correspondence.
• Coordinate internal and external meetings and business communications.
• Prepare reports, presentations, and business documents.
• Handle confidential information with discretion.
• Coordinate with clients, suppliers, and internal teams.
• Assist with travel arrangements and meeting logistics.
• Follow up on tasks and ensure timely completion.
• Provide general administrative and executive support as required.

Requirements

• 2-5 years of experience as an Executive Assistant, Executive Secretary, or similar role.
• Experience in the energy, oil & gas, engineering, industrial, or related sectors is highly preferred.
• Strong communication skills in English.
• Arabic-speaking skill is highly advantageous to communicate with clients.
• Excellent organizational and time-management skills.
• Strong MS Office skills.
• Professional, confident, approachable, and well-presented personality.
• Ability to interact effectively with senior management and external stakeholders.
• UAE experience is preferred.