Executive Assistant

AL QATTARA INVESTMENTS COMPANY - SOLE PROPRIETORS LLC; Al Ain; On-site; AED 134,000 - 201,000; Full time

Job summary

Flora Decora Landscaping Company in Al Ain City, Abu Dhabi, UAE is seeking an experienced Executive Assistant to support senior management. The role requires a proactive, highly organized individual who can manage multiple priorities in a fast-paced environment.

Key duties include calendar and travel coordination, preparing reports and correspondence, handling confidential documents, and ensuring smooth office operations.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, or similar executive support role.
• Excellent organizational and time-management skills.
• Strong follow-up and attention to detail.
• Excellent written and verbal English.
• MS Office proficiency (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work independently with minimal supervision.
• Discretion and confidentiality.
• Flexibility to work outside standard hours when required.

Responsibilities

• Provide day-to-day administrative and executive support to senior management.
• Manage calendars, appointments, meetings, and schedules.
• Coordinate meetings, agendas, minutes, and follow-up actions.
• Handle emails, calls, and confidential documents professionally.
• Prepare letters, reports, presentations, and spreadsheets.
• Coordinate travel arrangements as needed.
• Maintain filing and organization of contracts and records.
• Track tasks and deadlines, ensuring timely follow-up.
• Support general office coordination and urgent management requests.

Job description

Executive Assistant

Company: Flora Decora Landscaping Company

Job Location: Al Ain City, Abu Dhabi, UAE

Flora Decora Landscaping Company is looking for an experienced and highly organized Executive Assistant to join our team at our office in Al Ain City, Abu Dhabi.

The ideal candidate should be proactive, reliable, well-organized, and able to manage multiple priorities in a fast-paced working environment. Previous UAE experience is not required; however, proven experience as an Executive Assistant or in a similar executive support role is essential.

Key Responsibilities

• Provide day-to-day administrative and executive support to senior management.
• Manage calendars, appointments, meetings, and management schedules.
• Coordinate meetings and prepare agendas, minutes, reports, and follow-up actions.
• Handle emails, correspondence, phone calls, and confidential documents professionally.
• Prepare letters, presentations, reports, spreadsheets, and other business documents.
• Coordinate travel arrangements, bookings, transportation, and business-related requirements when needed.
• Follow up with employees, suppliers, clients, and external parties on behalf of management.
• Maintain proper filing and organization of contracts, documents, records, and correspondence.
• Track pending tasks, deadlines, approvals, and management requests and ensure timely follow-up.
• Assist with general office coordination and administrative requirements.
• Handle sensitive and confidential information with a high level of discretion.
• Be available to support urgent management requirements outside normal working hours when reasonably required.

Required Skills & Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, or similar executive support role.
• Excellent organizational and time-management skills.
• Strong follow-up skills and attention to detail.
• Excellent written and verbal communication skills in English.
• Strong knowledge of Microsoft Office, especially Word, Excel, PowerPoint, and Outlook.
• Ability to prepare professional emails, reports, presentations, and business correspondence.
• Ability to multitask and work independently with minimal supervision.
• Professional communication and interpersonal skills.
• High level of confidentiality, reliability, and discretion.
• Ability to work under pressure and manage changing priorities.
• Flexibility regarding working hours based on business requirements.

Desired Candidate Profile

Preferred Candidate Profile

• Female candidate.
• Filipino nationality preferred.
• UAE experience is not mandatory.
• Candidates with strong Executive Assistant experience outside the UAE are welcome to apply.
• Must be willing and able to work in Al Ain City, Abu Dhabi.
• Flexible to provide occasional support outside standard working hours when required.

Education: Bachelor’s degree in any field is preferred but not mandatory. Relevant Executive Assistant experience will be given priority.