Executive – Administration (Emirati)

Talents Tide; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Talents Tide is seeking an Executive Administration professional to provide high-level support to the Vice President and the Executive Chairman's Office in the UAE. You will coordinate governance, manage confidential documents, and ensure smooth executive engagements across departments and external partners.

Responsibilities include arranging meetings, preparing briefing notes and reports, maintaining filing systems, and ensuring timely follow-ups with stakeholders while upholding corporate

Qualifications

• Bachelor's degree required in business or related field.
• Fresh graduates or candidates with 1–2 years of relevant experience.
• Strong organizational and communication skills.
• Ability to handle confidential information discreetly.

Responsibilities

• Maintain organized electronic and physical executive filing systems.
• Track action items and follow-ups from executive meetings.
• Coordinate between VP, Executive Chairman's Office, departments, government entities, and external partners.
• Coordinate workflows for partnerships and escalations.
• Support cross‑functional initiatives and official engagements.

Skills

Organizational skills

Coordination skills

Reporting skills

Attention to detail

English communication

Education

Bachelor's degree in Business Administration, Management, or related field

Job description

Our leading client in the public sector is seeking an Executive Administration – Chairman Office to provide high-level administrative and executive support to the Vice President and Executive Chairman's Office, ensuring effective coordination, communication, governance, and operational efficiency across executive engagements.

Executive & Administrative Support

• Maintain organized filing systems (electronic and physical) for executive records, agreements, reports, and official communications.
• Track action items, decisions, and follow-ups arising from executive meetings and ensure timely closure in coordination with relevant stakeholders.
• Act as a key coordination point between the Vice President, Executive Chairman's Office, internal departments, government entities, and external partners.
• Coordinate internal workflows related to partnership engagements, executive requests, and escalations, ensuring alignment with policies and timelines.
• Support cross-functional coordination for initiatives, events, and official engagements led by the Vice President.

Meetings, Protocol & Engagement Support

• Coordinate logistics for executive meetings, committees, and official engagements, including venue arrangements, attendance confirmations, and documentation.
• Support protocol and etiquette requirements for high-level meetings, VIP visits, and official events in collaboration with relevant units.
• Assist in preparing briefing notes, presentations, and reports for executive and stakeholder meetings.

Reporting & Documentation

• Support the preparation, consolidation, and formatting of executive reports, presentations, dashboards, and correspondence.
• Ensure reports are prepared accurately, submitted on time, and aligned with organizational standards and branding.
• Maintain trackers for KPIs, partnerships documentation, and executive requests as directed.

Office Operations & Governance

• Support day-to-day operations of the Executive Chairman's Office, ensuring administrative processes run efficiently
• Ensure compliance with internal policies, procedures, and approval workflows.
• Handle sensitive information with the highest level of discretion and confidentiality.
• Identify opportunities to improve administrative processes, coordination mechanisms, and documentation practices within the Executive Chairman's Office.
• Support the implementation of best practices in executive office administration and governance.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Fresh graduates or candidates with 1–2 years of relevant experience in administrative support, coordination, or executive office functions.
• Strong organizational, coordination, reporting, and follow-up skills.
• Excellent English communication and interpersonal skills.
• Professional, polished, highly organized, and detail-oriented.
• Able to handle confidential and sensitive information with discretion.