Events Planning Executive

AccorHotel; Dubai; On-site; AED 167,000 - 257,000; Full time

Benefits offered by this job

Free hotel nights/yr

Staff discounts worldwide

Partner offers

Job summary

25hours Hotels in Dubai is seeking an Events Coordinator to lead the planning and execution of corporate and social events, ensuring every detail is meticulously managed from contract signature to post‑event delivery, and translating client needs into tailored event solutions by the team.

You will coordinate with F&B Operations, Sales and other departments to guarantee smooth delivery, manage logistics for on‑site and off‑site events, and oversee BEOs, menus, transportation, and staffing with a

Qualifications

• 2 years in event planning, preferably in a hotel or similar setting.
• Strong understanding of event logistics, BEOs and client servicing.
• F&B knowledge and coordination for events.
• Excellent communication, verbal and written.
• Detail-oriented and organized with ability to manage multiple events.
• Proactive and solution-oriented with guest‑focused mindset.

Responsibilities

• Lead planning and execution of events from contract through post-event delivery.
• Coordinate with F&B Operations, Sales and other departments for smooth delivery.
• Oversee on-site setup, logistics, staffing, and post-event debrief.
• Ensure adherence to hotel standards, deposit and payment guidelines.
• Build long-term client relationships to drive repeat business.

Skills

Event planning

Client liaison

Budgeting

Negotiation

Tools

Opera

Microsoft Office Suite

Job description

How does your working day look like

• Leading the planning and execution of events and to ensure all event details are meticulously managed.
• Serving as the primary point and overall client contact from the signature of the contract until post event delivery ensuring their needs are fully understood and translated into tailored event solutions by the team.
• Ensuring effective communication and collaboration between internal departments such as F&B Operations and Sales to guarantee smooth and successful event delivery including off-site events requiring logistics and culinary coordination.
• Managing the planning cycle for outside catering events including menu planning equipment requirements transportation logistics staffing needs and on-site setup and service.
• Overseeing event logistics including setup scheduling and resource allocation with support from the Events Planning Executive to ensure seamless operations on and off property.
• Overseeing the preparation and accuracy of event BEOs outside catering checklists and related documentation ensuring adherence to hotel standards and policies.
• Ensuring adherence to the deposit and payment guidelines in line with hotel procedures.
• Providing hands-on approach during event execution supporting the team and ensuring delivery meets client expectations and brand standards.
• Leading the post-event debrief gathering client feedback overseeing final billing and nurturing long‑term client relationships to drive repeat business.
• This role ensures the successful planning and delivery of events enhancing client satisfaction and revenue generation.

Qualifications :

Your personality counts more than your CV

• Hospitality or Event Management Experience 2 years in event planning preferably in a hotel or similar setting.
• Sales & Coordination Skills Strong understanding of event logistics BEOs and client servicing.
• F&B Knowledge Understanding of catering requirements and event F&B coordination including off site catering
• Excellent Communication Strong verbal and written skills to liaise with clients and internal teams.
• Detail-Oriented & Organized Ability to manage multiple events simultaneously with high attention to detail.
• Problem-Solving Skills Quick thinker who can handle last‑minute changes and ensure smooth execution.
• Strong Negotiation & Budgeting Skills Ability to manage event costs effectively while meeting client expectations.
• Tech‑Savvy Familiarity with Opera and Microsoft Office Suite.
• Proactive & Solution‑Oriented Takes initiative to enhance guest experiences and resolve challenges.
• Customer‑Focused Passionate about delivering exceptional service and building long‑term client relationships.
• Team Player Works collaboratively with different departments to ensure flawless events.
• A dynamic detail‑driven professional with a passion for hospitality and events would excel in this role.

Additional Information :

Additional Information

Whats in it for you

• Get to know all the other 25hours hotels and stay ten nights a year for free as an employee!
• Take advantage of being part of Ennismore and get generous discounts when visiting our bars and restaurants as well as booking hotel rooms all over the world
• Benefit from great offers from our numerous cooperation partners
• Be part of our hilarious staff parties and much more...

Remote Work :

No

Employment Type :

Full‑time