Events Planner

MENA Alliances; United Arab Emirates; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Global exposure & travel opportunities

Career growth opportunities

Prime locations Dubai/Riyadh

Job summary

MENA Alliances is seeking an energetic Event Planner for roles based in Dubai, UAE or Riyadh, Saudi Arabia. The candidate will plan, organize, and execute events aligned with organizational goals.

Responsibilities include venue research, program design, budget tracking, stakeholder collaboration, and travel coordination, with proficiency in Microsoft Office, Zoom, Teams, and Cvent.

Qualifications

• Bachelor’s degree preferred but not mandatory.
• Minimum of 2 years of hands-on event management experience.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication with stakeholders and vendors.
• Experience negotiating contracts and managing vendor relationships.
• Ability to adapt in fast-paced environments and handle multiple projects.
• Team player who can work independently when needed.
• Proficiency in Microsoft Office and virtual event platforms like Zoom and Teams, and event software such as Cvent.

Responsibilities

• Research and select venues; prepare destination comparisons and pricing options.
• Design and organize events with attention to program details and timelines.
• Track and manage event budgets to stay within limits.
• Collaborate with internal teams to align event goals and plans.
• Create and monitor detailed event timelines and milestones.
• Oversee travel logistics and participant travel arrangements.
• Maintain an up-to-date Events Calendar for team access.
• Develop and manage the events SharePoint platform to streamline coordination.

Skills

Venue selection

Event planning

Budget management

Stakeholder collaboration

Timeline management

Travel coordination

Calendar management

SharePoint

Microsoft Office

Education

Bachelor’s degree

Tools

Cvent

Zoom

Microsoft Teams

PowerPoint

Excel

SharePoint

Job description

We are hiring on behalf of a client for an energetic and passionate Event Planner based in either Dubai, UAE, or Riyadh, Saudi Arabia. The ideal candidate will be responsible for planning, organizing, and executing events that align with the organization’s goals.

Key Responsibilities:

• Research & Venue Selection: Identify and evaluate potential venues and suppliers, prepare destination comparisons, and provide pricing options for informed decision-making.
• Event Planning: Design and organize events with close attention to program details, ensuring all elements align with time constraints and objectives.
• Budget Management: Track and manage event costs, ensuring expenses remain within budget and reports are accurate.
• Stakeholder Collaboration: Work closely with internal teams to understand event goals and develop comprehensive plans for seamless execution.
• Timeline Management: Create, develop, and monitor detailed event timelines to ensure deadlines and key milestones are met.
• Travel Coordination: Oversee travel logistics, including flight analysis, confirmations, and travel manifests, to ensure smooth travel arrangements for all participants.
• Calendar Management: Maintain an up-to-date Events Calendar, ensuring all data is current and accessible.
• SharePoint Platform: Develop and manage the events SharePoint platform to streamline event coordination and communication.

Requirements

• Educational Qualification: A Bachelor’s degree is preferred, though not mandatory.
• Proven Event Experience: Minimum of 2 years of hands‑on experience in event management, either in a corporate or agency setting.
• Organizational Skills: Demonstrated ability to stay organized, multitask efficiently, and manage complex event logistics.
• Communication Proficiency: Strong verbal and written communication skills, enabling clear and effective interaction with stakeholders and vendors.
• Contract & Vendor Management: Solid experience in negotiating contracts and managing relationships with vendors and suppliers.
• Adaptability: Ability to thrive in fast-paced environments, managing multiple projects and adjusting quickly to changes.
• Team Player: Willingness to collaborate within a team while independently managing tasks and responsibilities.
• Technical Savvy: Proficiency in Microsoft Office (PowerPoint, Excel, Word), virtual event platforms like Zoom and Microsoft Teams, and meeting management software such as Cvent.

Benefits

• Competitive Salary: reflecting mid-level experience in the role.
• Global Exposure and Travel Opportunities: As part of a global team, the candidate will gain international experience and contribute to department‑wide initiatives across multiple regions. The job may involve travel, offering the chance to explore new destinations and venues.
• Career Growth: Working at a top-tier management consulting firm like Oliver Wyman offers valuable industry exposure and opportunities for professional development.
• Prime Locations: The candidate will work in Dubai or Riyadh, both vibrant, global business hubs with numerous opportunities for networking and growth.