Events Coordinator

IC; Dubai; On-site; AED 78,000 - 134,000; Full time

Benefits offered by this job

Global event exposure

Sponsorship opportunities

Collaborative environment

Job summary

IC is seeking an Events Coordinator in Dubai to support the planning and execution of global events, exhibitions, sponsorship activations, and client hospitality experiences.

The role requires 2-4 years of experience in events or marketing, strong organizational and project management skills, and ability to coordinate travel, venues, vendors, budgets, and post-event reporting. Travel may be international, and collaboration with regional teams is essential.

Qualifications

• 2-4 years' experience in event coordination, marketing, hospitality, or a similar role.

Responsibilities

• Prepare event proposals with vendor/venue comparisons and cost breakdowns.
• Coordinate planning and execution of global events, exhibitions, conferences, sponsorship activations, and client hospitality.
• Develop and maintain event timelines, project plans, and checklists for successful delivery.
• Liaise with venues, suppliers, production agencies, freight partners, and event organizers for logistics.
• Coordinate travel, accommodation, visas, and transportation for staff and guests.
• Manage event registrations, attendee lists, and supplier documentation.
• Coordinate production and delivery of booths, branding, signage, and promotional materials.
• Track budgets, raise purchase orders, process invoices, and assist with reconciliation.
• Collaborate with marketing, regional offices, and partners to meet event requirements and deadlines.
• Support on-site setup, troubleshooting, and pack-down.
• Maintain inventory of event assets and marketing materials.
• Prepare post-event reports with attendee numbers, leads, budgets, and learnings.
• Identify opportunities to improve event processes and supplier management.

Skills

Event coordination

Project management

Stakeholder management

Budget management

Communication

Tools

Microsoft Office

Asana

JIRA

Job description

IC is one of the most renowned Forex CFD provider, offering trading solutions for active day traders and scalpers as well as traders that are new to the forex market. IC offers its clients cutting edge trading platforms, low latency connectivity and superior liquidity.

IC is revolutionizing online forex trading. Traders are now able to gain access to pricing previously only available to investment banks and high net worth individuals.

Our management team have significant experience in the Forex, CFD and Equity markets in Asia, Europe and North America. It is this experience that has enabled us to select the best possible technology solutions and hand pick some of the best pricing providers available in the market.

Role Overview

We are seeking a highly organised and proactive Events Coordinator to support the planning and execution of global events, exhibitions, sponsorship activations, and client hospitality experiences. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys managing multiple projects while ensuring every event is delivered seamlessly and to the highest standard.

Key Responsibilities

• Prepare event proposals, including vendor or venue comparisons, cost breakdowns, capacity fit, and recommended options.
• Coordinate the planning and execution of global events, exhibitions, conferences, sponsorship activations, client hospitality, and internal events.
• Develop and maintain event timelines, project plans, and operational checklists to ensure successful delivery.
• Liaise with venues, suppliers, production agencies, freight partners, and event organisers to coordinate all event logistics.
• Coordinate travel, accommodation, visas, and transportation for staff and guests attending events.
• Manage event registrations, attendee lists, supplier documentation, and event schedules.
• Coordinate the production and delivery of exhibition booths, branding, signage, promotional materials, merchandise, and event collateral.
• Track event budgets, raise purchase orders, process invoices, and assist with budget reconciliation.
• Work closely with internal marketing teams, regional offices, and external partners to ensure event requirements and deadlines are met.
• Support on-site event setup, execution, troubleshooting, and pack-down where required.
• Maintain an organised inventory of event assets, promotional merchandise, and marketing materials.
• Prepare post-event reports, including attendee numbers, lead generation results, budget summaries, and key learnings.
• Identify opportunities to improve event processes, supplier management, and operational efficiencies.

Requirements

• 2-4 years' experience in event coordination, marketing, hospitality, or a similar role.
• Experience coordinating exhibitions, conferences, corporate events, or sponsorship activations.
• Excellent organisational and project management skills with the ability to manage multiple events simultaneously.
• Strong communication and stakeholder management skills.
• Experience working with external vendors, venues, and suppliers.
• Strong attention to detail with the ability to work under pressure and meet deadlines.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and project management tools such as Asana, JIRA, or similar.
• Budget tracking and invoice management experience is desirable.
• Willingness to travel internationally as required.

What IC Offers

• Opportunity to coordinate global events and brand activations for a leading international financial services brand.
• Exposure to world-class sponsorships, exhibitions, conferences, and client hospitality events.
• Collaborative and dynamic work environment with regional and global teams.