Exhibition Operations Coordinator — Flexible Hours

RX; Dubai; On-site; AED 78,000 - 112,000; Full time

Job description

Event Executive

The Event Executive offers vital support throughout the exhibition cycle to the Event Director, sales, marketing and operations communities. They assist with a range of project coordination duties including but not limited to pre-show planning and managing onsite requirements for all team members. As a central team, you will be responsible for streamlining processes, taking ownership and being innovative to support and improve our ways of working towards event and client success.

Key responsibilities

• Systems Support – supporting the integration of internal systems from Salesforce to our suite of online platforms and products including registration systems.
• Collaboration – to work in close collaboration with the Customer Services, Customer Success & Sponsorship Fulfilment teams internally, as well as our key VIP customers and key partners.
• Event Edition Setup – taking ownership of the ‘Ready to Sell’ process to ensure that all systems are setup and we are ready to start selling the next event edition.
• Sales Support – working closely with international sales teams and contracting using Salesforce.
• Sponsorship Tracking – updating reports as new sponsorship is sold.
• Floor Plan Audits – to ensure rigorous audits of the floor plan and exhibitor lists.
• Reports/Tracker Maintenance – generating, maintaining and managing various reports for Sales, Marketing and Operations.
• Team Supplies – auditing and ordering team supplies as well as transporting them to the event.
• Adhoc: a range of responsibilities between coordinating speaker logistics / supporting exhibitor services / etc.
• Sales Office/Lounge – setting up and coordinating this busy area during the exhibition.
• Rebooking Support – supporting the Sales Team with capturing interest for the next Event Edition.
• Coordinating Team Arrangements – including booking meeting rooms, arranging team/client dinners etc.
• Adhoc onsite tasks to ensure that the event runs as smoothly as possible.

Requirements

• A high level of computer literacy, including Outlook, Excel, Word, PowerPoint.
• Previous experience of working within the events/exhibitions industry or a degree/qualification related to events.
• Experience using a CRM platform or a competency to pick up new systems skills quickly.
• Fluency in English, other languages are non‑essential but beneficial.

Working in a way that works for you

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, we will help you meet your immediate responsibilities and your long‑term goals.

• Working flexible hours – flexing the times when you work in the day to help you fit everything in and work when you are the most productive.

Working for you

We know that your well‑being and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer:

• Medical and Air Ticket.
• Competitive Bonus.
• 25 days paid annual Leaves.