Events & Exhibitions Coordinator

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

NADIA Recruitment & Management Consultants in Dubai seeks an Events & Exhibitions Coordinator to plan, organize, and execute brand events, trade shows, exhibitions, product launches, and promotional activations that boost brand visibility and customer engagement.

You will manage timelines, budgets, vendor coordination, and cross-functional collaboration with sales, marketing, visual merchandising, and retail operations to ensure flawless event delivery and a premium brand image.

Qualifications

• Proven experience planning and executing brand events, trade shows, and activations.
• Strong vendor coordination and budgeting skills.
• Excellent communication and cross-functional collaboration.

Responsibilities

• Plan and coordinate brand events, exhibitions, and product launches.
• Develop timelines, budgets, and execution schedules.
• Coordinate booth design, logistics, and on-site operations.
• Liaise with sales, marketing, and retail teams to ensure delivery.
• Source vendors and manage contracts and invoices.
• Oversee on-site setup, operations, and dismantling.

Skills

Event planning

Vendor management

Budgeting

Project management

Communication

Stakeholder coordination

Education

Bachelor's degree in Marketing/Event Management

Tools

MS Office

Event management software

Job description

Job Summary

One of our clients in Dubai is looking for Events & Exhibitions Coordinator, responsible for planning, organizing, and executing brand events, trade shows, exhibitions, product launches, and promotional activations that enhance brand visibility and customer engagement. The role requires excellent project management, vendor coordination, budgeting, and communication skills to ensure seamless event execution while maintaining the brand's premium image.

Key Responsibilities

• Plan and coordinate all brand events, exhibitions, trade fairs, mall activations, and product launches.
• Develop event timelines, project plans, and execution schedules.
• Coordinate with exhibition organizers regarding booth bookings, layouts, logistics, and compliance requirements.
• Liaise with internal teams including sales, marketing, visual merchandising, and retail operations to ensure successful event delivery.
• Source and manage vendors, event agencies, production houses, decorators, printers, and promotional staff.
• Coordinate booth design, branding materials, product displays, lighting, and signage to align with brand standards.
• Manage event budgets, negotiate with suppliers, and track expenses to ensure cost efficiency.
• Arrange logistics including product transportation, promotional materials, equipment, accommodation, and travel where required.
• Supervise event setup, live operations, and dismantling while resolving any operational issues on-site.

Requirements

• Lead the planning and execution of the company's annual global events calendar, participating in approximately 12–14 international exhibitions and brand activations each year.The role is responsible for delivering exceptional brand experiences, strengthening global market presence, supporting business development initiatives, and ensuring seamless execution of exhibitions and events that reflect the company's premium fragrance portfolio.