Event Coordinator

IIQAF; Dubai; On-site; AED 78,120 - 83,700; Full time

Benefits offered by this job

Performance-based incentives

Medical insurance

Paid annual leave

UAE employment visa

End-of-service benefits as per UAELab

Professional training and career dev

Job summary

IIQAF Group in Dubai is seeking an organized Event Coordinator to plan, coordinate, and execute corporate events, conferences, weddings, and hospitality functions while delivering exceptional guest experiences.

The role requires strong vendor management, budget oversight, and the ability to work flexible hours to ensure seamless events and client satisfaction. Experience in hotels, venues, and CRM is highly valued for success.

Qualifications

• Bachelor's degree or diploma in Hospitality Management, Event Management, Tourism, Business Administration, Marketing, or a related field.
• Previous experience as Event Coordinator, Event Executive, Conference Coordinator, Banquet Coordinator, Wedding Coordinator, Hospitality Coordinator, Event Planner, or Events Specialist is preferred.
• Experience in hotels, resorts, hospitality, tourism, event management companies, or conference venues is highly desirable.
• Strong knowledge of event planning, banquet operations, hospitality standards, and vendor management.
• Excellent organizational, multitasking, and project management skills.
• Outstanding communication, negotiation, and interpersonal abilities.

Responsibilities

• Plan, coordinate, and execute corporate events, conferences, seminars, exhibitions, weddings, banquets, and private functions.
• Meet with clients to understand event objectives, budgets, timelines, and special requirements.
• Prepare event proposals, quotations, contracts, event schedules, and operational plans.
• Coordinate with hotels, venues, suppliers, decorators, caterers, entertainment providers, photographers, and transportation partners.
• Manage venue setup, event logistics, seating arrangements, audiovisual requirements, signage, and event materials.
• Oversee event operations from planning through successful completion.
• Coordinate food and beverage services with banquet and catering teams.
• Monitor event budgets, vendor invoices, purchase orders, and expense tracking.
• Ensure exceptional guest service and promptly resolve client or guest concerns during events.
• Supervise event staff, volunteers, and external vendors to ensure smooth operations.
• Conduct site inspections before and after events to maintain quality standards.
• Ensure compliance with health, safety, and venue regulations.
• Prepare post-event reports, client feedback summaries, and performance evaluations.
• Build strong relationships with clients, vendors, and hospitality partners to encourage repeat business.
• Stay updated on hospitality trends, event technology, and industry best practices.

Skills

Event Coordination

Event Management

Event Planning

Vendor Management

Client Relationship Management

Team Leadership

Guest Relations

Customer Service

Microsoft Office

Event Marketing

Conference Planning

Banquet Operations

Wedding Planning

Venue Management

Education

Bachelor's degree or diploma in Hospitality Management, Event Management, Tourism, Business Administration, Marketing, or related field

Tools

Microsoft Office

Event management software

Job description

Company: IIQAF Group

Location: Dubai, United Arab Emirates

Industry: Hospitality

Employment Type: Full-Time

Salary: AED 7,000 – AED 7,500 per month

Job Summary

IIQAF Group is seeking a highly organized, creative, and customer-focused Event Coordinator to join our hospitality team in Dubai. The successful candidate will be responsible for planning, organizing, coordinating, and executing corporate events, conferences, weddings, exhibitions, meetings, banquets, private functions, and hospitality events while ensuring exceptional guest experiences and seamless event operations.

This role is ideal for professionals with experience in event management, hospitality, conference planning, banquet operations, wedding coordination, corporate events, venue management, guest services, event planning, and customer relationship management.

Key Responsibilities

• Plan, coordinate, and execute corporate events, conferences, seminars, exhibitions, weddings, banquets, and private functions.
• Meet with clients to understand event objectives, budgets, timelines, and special requirements.
• Prepare event proposals, quotations, contracts, event schedules, and operational plans.
• Coordinate with hotels, venues, suppliers, decorators, caterers, entertainment providers, photographers, and transportation partners.
• Manage venue setup, event logistics, seating arrangements, audiovisual requirements, signage, and event materials.
• Oversee event operations from planning through successful completion.
• Coordinate food and beverage services with banquet and catering teams.
• Monitor event budgets, vendor invoices, purchase orders, and expense tracking.
• Ensure exceptional guest service and promptly resolve client or guest concerns during events.
• Supervise event staff, volunteers, and external vendors to ensure smooth operations.
• Conduct site inspections before and after events to maintain quality standards.
• Ensure compliance with health, safety, and venue regulations.
• Prepare post-event reports, client feedback summaries, and performance evaluations.
• Build strong relationships with clients, vendors, and hospitality partners to encourage repeat business.
• Stay updated on hospitality trends, event technology, and industry best practices.

Required Qualifications

• Bachelor's degree or diploma in Hospitality Management, Event Management, Tourism, Business Administration, Marketing, or a related field.
• Previous experience as an Event Coordinator, Event Executive, Conference Coordinator, Banquet Coordinator, Wedding Coordinator, Hospitality Coordinator, Event Planner, or Events Specialist is preferred.
• Experience in hotels, resorts, hospitality, tourism, event management companies, or conference venues is highly desirable.
• Strong knowledge of event planning, banquet operations, hospitality standards, and vendor management.
• Excellent organizational, multitasking, and project management skills.
• Outstanding communication, negotiation, and interpersonal abilities.
• Proficiency in Microsoft Office and event management software.
• Ability to work flexible hours, including evenings, weekends, and public holidays, depending on event schedules.
• Creative problem-solving skills and the ability to perform under pressure.

Required Skills

• Event Coordination
• Event Management
• Event Planning
• Hospitality Management
• Conference Planning
• Banquet Operations
• Wedding Planning
• Corporate Events
• Venue Management
• Guest Relations
• Customer Service
• Vendor Management
• Problem Solving
• Microsoft Office
• Event Marketing
• Team Leadership
• Client Relationship Management

Benefits

• Performance-based incentives
• Medical insurance
• Paid annual leave
• UAE employment visa
• End-of-service benefits as per UAE Labour Law
• Professional training and career development
• Career advancement opportunities
• Dynamic, collaborative, and multicultural hospitality work environment