Event Coordinator

Elite Group Holding; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Elite Group Holding is seeking an Events Coordinator to support marketing events and partnerships. You will ensure smooth execution of events, from planning through on-site delivery, with close coordination to internal teams and external vendors.

The role involves managing timelines, budgets, and attendee communications, while building strong relationships with partners to maximize event impact and organizational goals.

Qualifications

• Experience coordinating and executing events.
• Strong logistics and timelines management.
• Ability to engage with vendors and partners.
• Proficient in managing attendee communications via CRM.

Responsibilities

• Coordinate events per the Marketing Calendar including launches and showroom events.
• Track timelines, budgets, and logistics to ensure professional execution.
• Collaborate with sub-divisions for creatives, content, brochures, and invites.
• Source and secure venues, caterers, and other resources as needed.
• Coordinate with procurement for event-related documentation and contracts.
• Oversee setup, takedown, and on-site event support and registration.

Skills

Event coordination

Logistics management

Vendor management

CRM coordination

Job description

An Events Coordinator plays a pivotal role as it contributes to the smooth functioning of marketing events and activities, as well as cultivate and maintain mutually beneficial relationship between our organization and external parties.

Key Responsibilities:

EVENT COORDINATION

Event Coordination:

Coordinate all events as per the annual Marketing Calendar i.e. product launches, customer loyalty events, showroom events, etc. as per company standards and brand vision.

Follow-through event timelines, budgets, and logistics and ensure suppliers in organized and professional manner

Coordinate with all sub-divisions for their deliverables towards the event i.e. creatives, written content, brochures, invites, etc.

Search, negotiate and secure event venues, caterers and other event-necessary resources

Coordinate with and support procurement department for all event-related documentation

Ensure contracts and agreements are in place with all suppliers.

Logistics Management:

Oversee event logistics, and all event-related transportation arrangements.

Coordinate the setup and takedown of event materials and exhibits.

Attendee Registration and Support:

Regularly coordinate with CRM for any required update such as attendee confirmation, cancellation, etc.

Provide support and assistance to event attendees, VIPs, suppliers, vendors, etc.

Reporting:

Prepare and submit reports on event performance, budget utilization, and event data analysis to measure effectiveness of the event and identify areas for improvement for future event planning.

Follow and use set guidelines, protocols and templates required for pre and post event reports

PARTNERSHIP COORDINATION

Proactively seek and evaluate potential partners whose goals align with the organization’s mission.

Conduct research and analysis to understand industry trends and identify potential strategic partners or partnership opportunities

Build and maintain strong relationships with key contacts within the partner organization through regular communications

Execute partnership agreements that outlines roles, responsibilities, expectations, and deliverables.

Track, measure and report the success? of partnerships as per the predetermined metrics.