Marketing Coordinator

Rotana Hotels; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Rotana Hotels is seeking a Marketing Coordinator to provide administrative and operational support to the Corporate Marketing team in Dubai. You will assist in day-to-day operations, manage correspondence, and help execute campaigns while coordinating content and maintaining organized systems.

You will liaise with agencies, vendors, and internal teams to ensure timely delivery of materials, accurate reporting, and smooth campaign execution.

Qualifications

• Provide administrative and operational support to the Corporate Marketing team.
• Assist in day-to-day operations, managing correspondence and follow-ups.
• Support the execution of marketing campaigns, content coordination, and maintaining organized systems.

Responsibilities

• Maintain an effective filing system for correspondence and marketing resources.
• Organize and systematize files to ensure easy data access.
• Draft and distribute correspondence to meet corporate marketing standards.
• Handle mail, email, and calls with professional responses.
• Prepare attendance sheets, schedules, and internal forms.
• Coordinate with agencies and vendors to deliver marketing materials.
• Gather press clippings and organize filing and distribution.
• Act as a liaison between corporate marketing and property teams.
• Coordinate inter-departmental tasks, meetings, and follow-ups.
• Maintain a 24-hour response trace for inquiries.
• Assist in weekly and monthly reports for the Marketing team.
• Support planning, execution, and monitoring of campaigns.
• Organize photoshoots, events, and activities.
• Collaborate with Digital Marketing for content creation.
• Monitor office supplies and ensure promotional materials stock.
• Schedule and attend team meetings and prepare minutes.
• Report IT issues and ensure office systems function.
• Participate in training programs.

Skills

Administrative support

Campaign coordination

Content coordination

Communication

Scheduling & organization

Job description

We are currently seeking for passionate and dynamic Marketing professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

The Marketing Coordinator is responsible for providing comprehensive administrative and operational support to the Corporate Marketing team. This includes assisting in the day-to-day operations, managing correspondence and follow-ups, and ensuring efficient communication internally and externally. The role also supports the execution of marketing campaigns, content coordination, and maintaining organized systems to enhance the effectiveness of the Marketing department.

Administrative Support

• Maintain an effective filing system for correspondence, press materials, databases, and other marketing resources.
• Organize and systematize hard and digital files to ensure easy data access and prevent data loss.
• Draft, proofread, and distribute correspondence to meet corporate marketing standards.
• Handle incoming and outgoing mail, email, and telephone calls, ensuring professional and prompt responses.
• Prepare and maintain attendance sheets, schedules, purchase requests, and internal forms for documentation purposes.

Marketing Coordination

• Assist the Corporate Director Brand Marketing in creating and following up on marketing materials, collateral, and project briefs for agencies and vendors.
• Coordinate with advertising agencies, designers, and printers to ensure timely delivery of marketing assets.
• Gather and organize press clippings, creating effective filing and distribution systems for internal and external use.

Communication & Collaboration

• Act as a liaison between corporate marketing and property-level teams to ensure smooth communication and information sharing.
• Coordinate inter-departmental tasks, meetings, and follow-ups to ensure alignment on marketing campaigns and initiatives.
• Handle inquiries and maintain a trace system for all correspondence, ensuring responses within 24 hours.
• Assist in the preparation and distribution of weekly and monthly reports for the Marketing team.

Project & Campaign Support

• Support the planning, execution, and monitoring of marketing campaigns, ensuring all materials are delivered on time and meet quality standards.
• Organize photoshoots, events, and other activities to support the Marketing team.
• Collaborate with the Digital Marketing team to coordinate content creation for online platforms.

Team Support & Logistics

• Monitor office supplies, initiate requisitions, and ensure the department is well-stocked with promotional materials and tools.
• Schedule and attend team meetings, preparing minutes and documentation as needed.
• Ensure all equipment and office systems function effectively, reporting issues to IT when necessary.

Compliance & Safety

• Participate in training and development programs as recommended by senior management.