Engineering Administrative Specialist

Accor; Dubai; On-site; AED 40,000 - 70,000; Full time

Job summary

Accor's Novotel & Adagio Premium Dubai Al Barsha is seeking an organized Engineering Clerk to provide essential administrative support to the engineering department, ensuring smooth operations and clear communication with the team and external stakeholders.

You will manage engineering documents, assist in reports, schedule meetings, coordinate travel, handle PO processing, liaise with vendors, and perform general office duties while maintaining confidentiality.

Qualifications

• High school diploma or equivalent; Associate's degree in Business Administration or related field preferred
• 1-3 years of experience in an administrative role, preferably in an engineering or technical environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong data entry and management skills
• Excellent organizational abilities and attention to detail
• Effective time management and multitasking skills
• Outstanding written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Strong problem-solving skills and ability to work independently
• Flexibility to adapt to changing priorities and deadlines

Responsibilities

• Manage and maintain engineering documents, drawings, and files in both physical and digital formats
• Assist in the preparation of engineering reports, presentations, and correspondence
• Enter and update engineering roster in Oasys platform
• Schedule and coordinate meetings, appointments, and travel arrangements for engineering staff
• Process purchase orders and maintain inventory records for engineering supplies
• Liaise with vendors, contractors, and other departments to facilitate project workflows
• Assist in the preparation and distribution of project-related materials
• Perform general office duties such as answering phones, sorting mail, and managing office supplies
• Support the engineering team with various administrative tasks as needed

Skills

MS Office

Data entry

Organizational skills

Communication skills

Time management

Education

High school diploma

Associate's degree in Business Administration

Tools

Oasys platform

Job description

Accor's Novotel & Adagio Premium Dubai Al Barsha is seeking an organized Engineering Clerk to provide essential administrative support to the engineering department, ensuring smooth operations and clear communication with the team and external stakeholders.

You will manage engineering documents, assist in reports, schedule meetings, coordinate travel, handle PO processing, liaise with vendors, and perform general office duties while maintaining confidentiality.