Engineering Admin & Documentation Specialist

Fairmont Hotels & Resorts; Dubai; On-site; AED 56,000 - 78,000; Full time

Job summary

Novotel & Adagio Premium Dubai Al Barsha is seeking an organized Engineering Clerk to provide vital administrative support to the engineering department, ensuring smooth operations and clear communication with internal teams and external stakeholders.

Responsibilities include managing documents, preparing reports, scheduling meetings and travel, processing purchase orders, liaising with vendors, and handling general office duties with confidentiality and accuracy.

Qualifications

• 1-3 years of experience in an administrative role, preferably in an engineering or technical environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong data entry and management skills
• Excellent organizational abilities and attention to detail
• Effective time management and multitasking skills
• Outstanding written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Strong problem-solving skills and ability to work independently
• Flexibility to adapt to changing priorities and deadlines

Responsibilities

• Manage and maintain engineering documents, drawings, and files in both physical and digital formats
• Assist in the preparation of engineering reports, presentations, and correspondence
• Enter and update engineering roster in Oasys platform
• Schedule and coordinate meetings, appointments, and travel arrangements for engineering staff
• Process purchase orders and maintain inventory records for engineering supplies
• Liaise with vendors, contractors, and other departments to facilitate project workloads
• Assist in the preparation and distribution of project-related materials
• Perform general office duties such as answering phones, sorting mail, and managing office supplies
• Support the engineering team with various administrative tasks as needed

Skills

Microsoft Office

Data entry

Organizational skills

Time management

Communication

Confidentiality

Problem solving

Adaptability

Education

High school diploma or equivalent; Associate's degree in Business Administration or related field preferred

Job description

Novotel & Adagio Premium Dubai Al Barsha is seeking an organized Engineering Clerk to provide vital administrative support to the engineering department, ensuring smooth operations and clear communication with internal teams and external stakeholders.

Responsibilities include managing documents, preparing reports, scheduling meetings and travel, processing purchase orders, liaising with vendors, and handling general office duties with confidentiality and accuracy.