Engineer-Project Coordination

National Contracting Company - UAE; Abu Dhabi; On-site; AED 67,000 - 134,000; Full time

Job summary

National Contracting Company - UAE is seeking a Project Coordination professional to align Design, Proposals, Planning, Materials, Accounts, HR and Administration on project requirements. You will track client communications, prepare correspondences, and ensure safekeeping and retrieval of documents.

The role involves preparing and submitting invoices, monitoring collections, compiling project performance data into MIS, and coordinating with proposals and design teams for contractual clarity.

Qualifications

• Co-ordinate within the company with Design, Proposals, Planning, Materials, Accounts, HR & Administration on all respective project requirements.
• Assist the department head in tracking client communication, preparing correspondences, safekeeping of documents, and retrieval as needed.
• Prepare and submit invoices to clients and ensure collection of dues.
• Collect project performance data and prepare prescribed MIS for Client and Management.
• Coordinate with Proposals on contractual subjects for assigned projects and provide clarity through the Department head.
• Coordinate with Designs on design matters and documentation; clarify through the Department head.
• Collect project performance data from Project team, review with the execution plan and flag abnormalities to enable course correction by the Department head.
• Monitor resource plan for manpower and machinery and provide inputs on mobilization/demobilization to enable swift action by the Department head.
• Monitor Material & Logistics plan, review with execution plan, and report abnormalities to support appropriate action by the department head.
• Compare project budgets (costs, expenses, revenue) monthly and advise reporting authority to achieve financial goals.
• Ensure invoices are raised for jobs in assigned projects monthly per tender and collected to maintain healthy cash flow.
• Collect, consolidate and secure all project documents for easy retrieval and smooth administrative processes.
• Prepare a report for the Department head on overall project performance upon completion to guide future projects/tenders and knowledge management archives.

Job description

To Co-ordinate within the company with Design, Proposals, Planning, Materials, Accounts, HR & Administration on all respective project requirements. To assist the department head in tracking communication of the clients and accordingly preparing correspondences, safe custody of the such correspondences, and retrieving on requirements. To follow, prepare, and submit invoices to the clients, ensure collection of dues. To collect project performance data, consolidate and prepare all prescribed MIS periodically for the Client and the Management

Coordinate with the Proposals department on contractual subjects related to the assigned projects and upon reference from the Project team and provide clarity through the Department head

Coordinate with Designs department on design matters, Documentation concerns referred for clarification by the Project team or by the client and clarify the same through the Department head

Collect project performance data from the Project team, review with the execution plan and provide appropriate inputs and on the abnormalities to the department head in order to enable the Department head for course correction

Follow, monitor the resource Plan for Manpower and Machinery and provide inputs on the Mobilization and demobilization progress to the Department head to enable for swift action on the subject matter.

Follow, monitor the Material & Logistics plan and review the same with the execution plan and report on the abnormalities in order to support the department head to take appropriate course.

Compare with the Project budget of the Project cost, expenses, revenue on monthly basis and provide input to the reporting authority in order to take appropriate measures for achieving financial goals of the project.

Follow, consolidate and ensure invoices are raised for the jobs carried out in the assigned projects on monthly basis as per the tender document and the same is collected in order to ensure healthy cash flow.

Collect, consolidate and ensure safe custody of all the documents related to the projects for easy retrieval in order to ensure smooth administrative process and exigencies.

Collect, consolidate and prepare report to Department head on the overall project performance as prescribed by the company’s process upon completion of the project in order to understand the project performance, referrals to the future projects / tenders, besides to create Knowledge Management archive.