Project Coordinator - Fit Out

Azizi Group; Dubai Emirate; On-site; AED 120,000 - 180,000; Full time

Job summary

PeopleStrong in Dubai is seeking a proactive Project Coordination Assistant to support the Project Manager across design, procurement, site execution, documentation and stakeholder communication. You will help plan fit-out projects, coordinate between site teams and subcontractors, and monitor progress to keep the project on time and within budget.

The role involves tracking shop drawings, handling RFIs, coordinating with BIM teams, and ensuring materials and resources meet site requirements.

Responsibilities

• Assist the Project Manager in planning and executing fit-out projects.
• Coordinate daily project activities between site, design, procurement, and subcontractors.
• Follow up on project tasks and ensure timely closure of actions.
• Site Coordination
• Monitor site progress and report updates to Project Manager.
• Coordinate subcontractors, labor teams, and site engineers.
• Ensure materials and resources are available as per site requirements.
• Design & Technical Coordination
• Track shop drawings, GFC drawings, and material submittals.
• Coordinate with design and BIM teams for revisions and approvals.
• Support resolution of RFIs and technical issues on site.
• Procurement Coordination
• Follow up on material deliveries and long-lead items.
• Coordinate with procurement team for purchase orders and supplier updates.
• Highlight delays or risks affecting project schedule.
• Documentation & Reporting
• Maintain project logs including: Drawing registers
• RFIs and approvals
• Prepare daily/weekly progress reports for management.
• Support preparation of project status presentations.
• Stakeholder Communication
• Coordinate communication between client, consultant, site team, and internal departments.
• Assist in organizing site meetings and preparing meeting minutes.
• Ensure proper documentation of instructions and decisions.
• Quality & Compliance Support
• Support QA/QC team in tracking inspections and snag lists.
• Ensure compliance with project specifications and approved drawings.
• Follow up on corrective actions for site issues.

Skills

Project coordination

Stakeholder communication

Site coordination

Documentation

Reporting

RFI resolution

QA/QC support

Tools

BIM

Job description

Role Description: To support the Project Manager in coordinating all project activities including design, procurement, site execution, documentation, and stakeholder communication to ensure smooth project delivery within time, cost, and quality requirements.

• Assist the Project Manager in planning and executing fit-out projects.
• Coordinate daily project activities between site, design, procurement, and subcontractors.
• Follow up on project tasks and ensure timely closure of actions.
• Site Coordination
• Monitor site progress and report updates to Project Manager.
• Coordinate subcontractors, labor teams, and site engineers.
• Ensure materials and resources are available as per site requirements.
• Design & Technical Coordination
• Track shop drawings, GFC drawings, and material submittals.
• Coordinate with design and BIM teams for revisions and approvals.
• Support resolution of RFIs and technical issues on site.
• Procurement Coordination
• Follow up on material deliveries and long-lead items.
• Coordinate with procurement team for purchase orders and supplier updates.
• Highlight delays or risks affecting project schedule.
• Documentation & Reporting
• Maintain project logs including:
• Drawing registers
• RFIs and approvals
• Prepare daily/weekly progress reports for management.
• Support preparation of project status presentations.
• Stakeholder Communication
• Coordinate communication between client, consultant, site team, and internal departments.
• Assist in organizing site meetings and preparing meeting minutes.
• Ensure proper documentation of instructions and decisions.
• Quality & Compliance Support
• Support QA/QC team in tracking inspections and snag lists.
• Ensure compliance with project specifications and approved drawings.
• Follow up on corrective actions for site issues.