Emirati National Project Administrator

Geosyntec Consultants; Dubai; On-site; AED 133,920 - 200,880; Full time

Job summary

Geosyntec Consultants in Dubai, UAE, seeks an Emirati National Project Administrator who will manage project accounting tasks, contract terms, and invoicing in accordance with policy.

The role requires a high school diploma or higher, 4 years of project administration experience, proficiency with Microsoft Office, and a UAE driving license for business travel.

Qualifications

• High school diploma and 4 years of experience in project administration and invoicing (required).
• Experience with Microsoft Office and data entry techniques (required).
• Ability to read and comprehend complex instructions, contracts and subcontract agreements (required).
• Ability to write moderately complex correspondence and memoranda (required).
• Ability to present information to Project Managers and internal clients (required).
• Strong interpersonal relationships with management and colleagues (required).
• Valid UAE driver’s license and acceptable driving record for business travel (required).

Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database per contract terms and policies.
• Review and submit employee expense reports for timely payment and data entry corrections.
• Perform electronic timesheet administration and understand labor/class code flow for project billing.
• Track accounts receivable/payable as needed for project processing and closing.
• Assess project revenue variances and adjust budgets as directed; enter percent complete as instructed.
• Generate system reports and maintain documentation per policy.
• Perform related duties as required.

Skills

Microsoft Office

Data entry

Contract reading

Writing

Presentation

Interpersonal skills

UAE driving license

Education

High school diploma

Associate degree

Bachelor's degree in accounting or finance

Job description

Overview

Do you want to build an impactful career to change the world for the better?

Geosyntec has an exciting opportunity for an Emirati National Project Administrator in our Dubai, UAE office. This person will be responsible for performing various specialized accounting functions and ensuring that procedures and practices are followed in accordance with company policy and contractual obligations.

Geosyntec is an innovative, international engineering and consulting firm serving private and public‑sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well‑being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties And Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and company policies, including, but not limited to:
  • Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms, and proper authorization.
  • Verify and/or edit project rate schedules and demographic data provided by project managers.
  • Ensure appropriate mark‑ups, tax components, and invoice masks are in‑line with contract provisions.
• Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections.
• Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes, and project billing.
• Track accounts receivable and accounts payable as needed for project processing.
• Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by project manager or designated employee. Complete all tasks in accordance with the monthly accounting closing schedule.
• Generate established systems reports, as required.
• Maintain all documentation in accordance with branch and corporate policies.
• Perform related work as required.

Skills, Experience And Qualifications

• A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm, an associate degree and two (2) years of experience, or a bachelor’s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position. (required)
• Experience with Microsoft Office and basic knowledge of data entry techniques. (required)
• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda. (required)
• Ability to effectively write moderately complex correspondence and memoranda. (required)
• Ability to effectively present information to Project Managers and other internal clients. (required)
• Ability to interact professionally and maintain cooperative professional relationships with management and colleagues. (required)
• Valid UAE drivers license and satisfactory driving record for business travel. (required)