Emirati Administrative Coordinator - Real Estate & Kaizen

Kaizen; Al Ain; On-site; AED 60,000 - 90,000; Full time

Job summary

KAIZEN in the UAE seeks an Administrative Coordinator (Emirati National) to support operations in real estate and asset management with a focus on efficiency and continuous improvement. You will coordinate daily office workflows, prepare Arabic/English documents, and maintain filing systems to ensure compliance and smooth operations.

You’ll liaise with owners, residents, and government entities; assist onboarding, budgeting, and reports; and help with community engagement and events.

Qualifications

• Emirati national required.
• University degree; certification in business administration, secretarial practice, or real estate is a plus.
• Fluency in Arabic and English essential.
• Strong MS Office and digital tools literacy.
• Excellent organizational skills and attention to detail.
• Willingness to learn and continuous improvement mindset.

Responsibilities

• Coordinate daily office workflows, scheduling, and meeting logistics across departments.
• Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English.
• Maintain accurate filing systems and ensure easy retrieval and compliance.
• Track and process communications, inquiries, and internal requests, routing them timely.
• Assist with onboarding, record-keeping, and internal coordination to boost efficiency.
• Serve as a professional contact for internal teams, owners, residents, and government entities.
• Support coordination with Owners' Associations, community committees, and service providers.
• Assist in preparing meeting agendas, taking minutes, and following up on actions.
• Help coordinate community engagement, sustainability initiatives, and internal events.
• Assist with data entry, basic reporting, and KPI tracking using company systems.

Skills

Fluency in Arabic and English

Excellent organizational skills

Attention to detail

Communication and interpersonal skills

Willingness to learn

Continuous improvement mindset

Education

University degree

Certification in business administration / secretarial practice / real estate (plus)

Tools

MS Office

Job description

KAIZEN in the UAE seeks an Administrative Coordinator (Emirati National) to support operations in real estate and asset management with a focus on efficiency and continuous improvement. You will coordinate daily office workflows, prepare Arabic/English documents, and maintain filing systems to ensure compliance and smooth operations.

You’ll liaise with owners, residents, and government entities; assist onboarding, budgeting, and reports; and help with community engagement and events.