Emirati Administrative Coordinator: Real Estate Ops & Kaizen

KAIZEN Asset Management Services; Dubai; On-site; AED 48,000 - 60,000; Full time

Job summary

KAIZEN Asset Management Services in the UAE seeks an Administrative Coordinator to join our team. This Emirati National role focuses on supporting operations with efficiency, professionalism, and continuous improvement mindset.

You will coordinate office workflows, prepare Arabic and English documents, manage records, and assist with onboarding, governance, and stakeholder communications across our real estate and community management ventures.

Qualifications

• Must be an Emirati National (UAE Citizen).
• University qualification; relevant certification in business administration, secretarial practice, or real estate is a plus.
• Fluency in Arabic and English (written & spoken) — essential.
• Strong computer literacy: MS Office and general digital tools.
• Excellent organizational and multitasking abilities.
• Positive attitude with willingness to learn and continuous improvement.
• Good communication and interpersonal skills with stakeholders.
• Knowledge of UAE culture, government protocols, and local practices is valued.

Responsibilities

• Coordinate daily office workflows, scheduling, and meeting logistics across departments.
• Prepare, review, and organize documents, reports, correspondence, and presentations in both Arabic and English.
• Maintain accurate digital and physical filing systems, ensuring easy retrieval and compliance with company standards.
• Track and process incoming communications, inquiries, and internal requests, routing them appropriately and following up to ensure timely resolution.
• Assist with onboarding, record-keeping, and internal coordination to support team efficiency.
• Serve as a professional point of contact for internal teams, owners, residents, and government entities.
• Support coordination with Owners' Associations, community committees, and service providers — reflecting KAIZEN's commitment to transparent, engaging community management.
• Assist in preparing meeting agendas, taking minutes, and following up on action items.
• Help coordinate community engagement, sustainability initiatives, and internal events.
• Assist with data entry, basic reporting, and tracking of operational KPIs using company systems and dashboards.
• Support the preparation of budgets, service charge notices, and compliance-related documentation.
• Help streamline administrative processes — embracing the Kaizen mindset to suggest improvements, reduce waste, and increase efficiency.
• Ensure strict confidentiality of financial, community, and stakeholder information.

Skills

Arabic & English fluency

Excellent organizational skills

Communication & interpersonal skills

Multitasking

Attention to detail

Education

University degree

Secretarial practice certification

Real estate certification

Tools

MS Office

Job description

KAIZEN Asset Management Services in the UAE seeks an Administrative Coordinator to join our team. This Emirati National role focuses on supporting operations with efficiency, professionalism, and continuous improvement mindset.

You will coordinate office workflows, prepare Arabic and English documents, manage records, and assist with onboarding, governance, and stakeholder communications across our real estate and community management ventures.