Dynamic Front Desk & Office Support Specialist

Wonnpay FZE; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

WONNPAY FZE is seeking a professional, friendly Receptionist to be the first point of contact for employees, visitors, clients, and partners in Dubai. The role covers front desk management, calls, mail, and day-to-day admin support to keep the office operating smoothly.

Ideal candidates have 3+ years in Dubai with excellent communication skills, a welcoming personality, and strong organizational abilities. The position involves coordinating meetings, visitor management, and HR-related support.

Qualifications

• Previous experience as Receptionist or Front Desk role in Dubai.
• Minimum 3 years experience in Dubai, UAE.
• Excellent communication and interpersonal skills.
• Professional and welcoming personality.
• Ability to multitask and prioritize responsibilities.

Responsibilities

• Welcome and greet employees, visitors, clients and partners in a professional and friendly manner.
• Manage reception area; keep it clean, organized and presentable at all times.
• Answer, screen, and direct incoming telephone calls and messages.
• Receive and distribute incoming mail, courier deliveries, and documents.
• Coordinate visitor registration and notify the relevant employee when visitors arrive.
• Assist visitors with directions and general information about the company.
• Maintain a visitor log and ensure appropriate building access procedures are followed.
• Provide general administrative support to HR, Management, and other departments as required.
• Coordinate meeting room bookings and ensure meeting rooms are prepared for meetings.
• Assist with office supplies, stationery, pantry supplies, and other administrative requirements.
• Monitor office supplies and coordinate replenishment when necessary.
• Assist with courier arrangements, document collection, and deliveries.
• Maintain organized records of administrative documents and office-related information.
• Coordinate with building management regarding office-related matters when required.
• Support the smooth day-to-day operation of the office.
• Assist employees with general office-related requests.
• Help new joiners with basic office orientation, including office facilities, meeting rooms, pantry, and access procedures.
• Support HR with employee events, celebrations, meetings, and other company activities.
• Assist in coordinating birthdays, team activities, and office events.
• Maintain a welcoming and professional office environment.
• Prepare meeting rooms before meetings and ensure they are properly arranged.
• Coordinate refreshments and other requirements for meetings and company events.
• Assist HR and Management in organizing internal meetings, company gatherings, and celebrations.
• Support visitors and guests during company events.
• Report maintenance, cleaning, internet, air-conditioning, access, or other office issues to the appropriate person.
• Coordinate with building management or service providers when requested.
• Ensure common areas remain clean and organized.
• Assist in monitoring office facilities and reporting any issues promptly.

Skills

Front desk

Customer service

Communication

Organizational skills

Multitasking

Microsoft Office Suite

Team collaboration

Education

High school diploma

Tools

Microsoft Office Suite

Job description

WONNPAY FZE is seeking a professional, friendly Receptionist to be the first point of contact for employees, visitors, clients, and partners in Dubai. The role covers front desk management, calls, mail, and day-to-day admin support to keep the office operating smoothly.

Ideal candidates have 3+ years in Dubai with excellent communication skills, a welcoming personality, and strong organizational abilities. The position involves coordinating meetings, visitor management, and HR-related support.