Dynamic Admin & Office Operations Specialist

myZoi; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

myZoi is seeking an organized, proactive Office Coordinator to support daily operations and the People team in Dubai. You will manage calendars, scheduling, travel bookings and onboarding activities while fostering a smooth, collaborative work environment.

This role involves overseeing office supplies and vendor relations, maintaining filing systems, coordinating events, and contributing to internal communications.

Qualifications

• Diploma or Bachelor's degree preferred in Business Administration or related field.
• Strong organization and time management skills.
• Basic understanding of office budgeting and procurement.

Responsibilities

• Provide day-to-day administrative and operational support to the myZoi team.
• Support People team with interview scheduling, training, onboarding and offboarding activities as needed.
• Manage office operations including supplies, deliveries, returns, vendors and expenses.
• Coordinate calendars, meetings, travel bookings, visitors and general team logistics.
• Maintain organized physical and digital filing systems and coordinate business cards, ID cards and office materials.
• Support team events, engagement activities and internal communications.
• Proactively identify ways to improve office processes and team collaboration.
• Be flexible and step in to support the team with ad-hoc priorities when needed.

Skills

Communication

Curiosity

Quick learner

Organized

Adaptability

Education

Diploma or Bachelor's degree

Tools

Microsoft Outlook

Microsoft Office

Calendar scheduling tools

Job description

myZoi is seeking an organized, proactive Office Coordinator to support daily operations and the People team in Dubai. You will manage calendars, scheduling, travel bookings and onboarding activities while fostering a smooth, collaborative work environment.

This role involves overseeing office supplies and vendor relations, maintaining filing systems, coordinating events, and contributing to internal communications.