Admin Support Officer - temp

myZoi; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

myZoi is seeking an organized, proactive Office Coordinator to support daily operations and the People team in Dubai. You will manage calendars, scheduling, travel bookings and onboarding activities while fostering a smooth, collaborative work environment.

This role involves overseeing office supplies and vendor relations, maintaining filing systems, coordinating events, and contributing to internal communications.

Qualifications

• Diploma or Bachelor's degree preferred in Business Administration or related field.
• Strong organization and time management skills.
• Basic understanding of office budgeting and procurement.

Responsibilities

• Provide day-to-day administrative and operational support to the myZoi team.
• Support People team with interview scheduling, training, onboarding and offboarding activities as needed.
• Manage office operations including supplies, deliveries, returns, vendors and expenses.
• Coordinate calendars, meetings, travel bookings, visitors and general team logistics.
• Maintain organized physical and digital filing systems and coordinate business cards, ID cards and office materials.
• Support team events, engagement activities and internal communications.
• Proactively identify ways to improve office processes and team collaboration.
• Be flexible and step in to support the team with ad-hoc priorities when needed.

Skills

Communication

Curiosity

Quick learner

Organized

Adaptability

Education

Diploma or Bachelor's degree

Tools

Microsoft Outlook

Microsoft Office

Calendar scheduling tools

Job description

What You ll Do

• Provide day-to-day administrative and operational support to the myZoi team
• Support the People team with interview scheduling training onboarding and offboarding activities as needed
• Manage office operations including supplies deliveries returns vendors and expenses
• Coordinate calendars meetings travel bookings visitors and general team logistics
• Maintain organised physical and digital filing systems and coordinate business cards ID cards and office materials
• Support team events engagement activities and internal communications
• Proactively identify ways to improve office processes and team collaboration

Be flexible and step in to support the team with ad-hoc priorities when needed

Who You Are

• You have strong communication skills curiosity and are a quick learner
• You enjoy a creative fast-paced agile world
• You take pride in keeping things organized and running like clockwork
• Youu2019re a go-to person who people trust for help u2014 calm dependable and proactive
• You enjoy having fun and contributing to a positive culture
• You believe that no task is too small if it helps the team succeed

What Youu’ll Need

• Technical Skills Proficient with Microsoft Outlook and Office experience with calendar and scheduling tools familiarity with basic office systems and vendor management
• Business Skills Strong organization time management and prioritization skills basic understanding of office budgeting and procurement
• Education Diploma or Bachelor s degree preferred in Business Administration or related field or equivalent experience
• Regulatory and BusinessConduct Display exemplary conduct and live by theGroupu2019s Values and Code of Conduct
• Take personal responsibility for embedding thehighest standards of ethics including regulatory and business conduct across myZoi This includes understanding and ensuring compliance with in letter and spirit all applicable laws regulations guidelines and the Group Code of Conduct
• Lead the right environment to achieve theoutcomes set out in myZoi and the Companyu2019s Conduct Principles
• Effectively and collaboratively identify mitigate and resolve risk conduct and compliance matters

Key Stakeholders

• Chief Executive Officer
• myZoiu2019s Leadership Team
• People and Culture Team
• myZoi Team

At myZoi we strive to createa both a product and a team that embraces equality inclusion diversity andfreedom We want people who can be themselves and bring their own brand ofvalue to the team