Dubai Studio Operations & HR Coordinator

DesignTomorrow; Dubai; On-site; AED 152,000 - 182,000; Full time

Job summary

DesignTomorrow in Dubai is seeking a Studio Coordinator to run the Dubai studio in d3, ensuring the space is ready, organised and properly equipped so the team can work efficiently. You will manage the employee lifecycle, own UAE visa and labour processes, and provide dependable support with scheduling, travel and communications.

You will also provide remote admin support to our London studio, reporting to the Managing Director.

Qualifications

• 3+ years in office management, studio coordination, HR administration or executive support.
• Fluent English with excellent written and verbal communication.
• Knowledge of UAE visa, labour contracts and onboarding processes (MOHRE, GDRFA, free zone portals).
• Highly organised with excellent time management and attention to detail.
• Proficient with MS Office, Google Workspace and Miro.
• Experience handling salary, personal and management information with discretion and data protection obligations.
• Proactive and composed under pressure.
• Legally able to work in the UAE.

Responsibilities

• Open the studio each morning and keep it clean, organised and inviting.
• Keep records and trackers accurate, complete and current.
• Run the administrative side of the employee lifecycle with proper paperwork.
• Own the UAE visa and labour process end to end in full compliance with regulations.
• Support the Founder, Managing Director, Directors and Associates with scheduling and coordination.
• Coordinate internal events, CPD and team activities.
• Be the studio's professional face to suppliers and service providers.
• Provide remote administrative support to the London studio in coordination with the London office lead.

Skills

Office management

Studio coordination

HR administration

Executive support

MS Office

Google Workspace

Miro

Discretion & data protection

Tools

MS Office

Google Workspace

Miro

Job description

DesignTomorrow in Dubai is seeking a Studio Coordinator to run the Dubai studio in d3, ensuring the space is ready, organised and properly equipped so the team can work efficiently. You will manage the employee lifecycle, own UAE visa and labour processes, and provide dependable support with scheduling, travel and communications.

You will also provide remote admin support to our London studio, reporting to the Managing Director.