Dubai Office & Licences Administrator

INTO University Partnerships; United Arab Emirates; On-site; AED 67,000 - 100,000; Full time

Job summary

INTO University Partnerships in Dubai, UAE is seeking an organised Office Administrator to join our office-based team. You will own day-to-day office coordination, manage licences and renewals, lease administration and employee visa documentation.

The role requires 3–5 years in similar administrative roles, strong communication skills, and meticulous attention to detail. You will interact with suppliers, government authorities and internal teams to keep operations running smoothly.

Qualifications

• Diploma or Bachelor's degree.
• 3–5 years of experience in office administration.
• Experience managing licences, tenancy/lease renewals and employee visa processes is preferred.
• Familiarity with UAE administrative, government, visa and immigration procedures.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Able to work independently while coordinating with internal and external stakeholders.

Responsibilities

• M anage daily office administration and maintain an organised, professional workplace.
• Handle calls, emails, correspondence and general enquiries.
• Maintain electronic and physical records, contracts and key documentation.
• Prepare letters, reports, presentations and spreadsheets.
• Coordinate meetings, calendars and room bookings.
• Arrange couriers and office-related services.
• Monitor supplies and coordinate purchases.
• Maintain relationships with suppliers, landlords and service providers.
• Support procurement, invoices and expense records.
• Track licences, permits, registrations and renewals.

Skills

Organisation

Time management

Attention to detail

Communication

Microsoft Office

Education

Diploma or Bachelor's degree

Tools

Microsoft Office

Job description

INTO University Partnerships in Dubai, UAE is seeking an organised Office Administrator to join our office-based team. You will own day-to-day office coordination, manage licences and renewals, lease administration and employee visa documentation.

The role requires 3–5 years in similar administrative roles, strong communication skills, and meticulous attention to detail. You will interact with suppliers, government authorities and internal teams to keep operations running smoothly.