Senior Dubai Office & Facilities Coordinator

RH Aero Systems; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

RH Aero Systems in Dubai seeks a Senior Facilities & Office Coordinator to manage the daily operations of the Dubai office, coordinating administration, facilities, procurement, visitor management and related services.

The role serves as the primary contact for workplace matters, ensuring a safe, professional, and well-organised office environment for staff and visitors, with experience in aviation-related settings preferred.

Qualifications

• 5-8 years of experience in office coordination, facilities administration, or a senior administrative role.
• Experience in aviation, aerospace, MRO, industrial or technical environments is preferred.
• Experience coordinating office suppliers, service providers, landlord matters and UAE coordination is preferred.

Responsibilities

• Oversee the Dubai office day-to-day administration, ensuring a professional, efficient workplace.
• Manage office supplies, pantry items, stationery and business cards.
• Coordinate company mobile phones, SIM cards and related requirements with providers.
• Assist employees with travel admin, including visa applications and invitations.
• Schedule meetings and provide general admin support to management.
• Coordinate office services, subscriptions, memberships and other workplace needs.
• Liaise with landlords, service providers and ensure timely maintenance and upgrades.
• Maintain facility records, licenses, approvals and renewal schedules.
• Support security, access control and HSE administrative tasks.

Skills

Ownership

Coordination

Communication

Attention to detail

Negotiation

MS Office

ERP familiarity

Tools

ERP systems

Purchasing systems

Job description

RH Aero Systems in Dubai seeks a Senior Facilities & Office Coordinator to manage the daily operations of the Dubai office, coordinating administration, facilities, procurement, visitor management and related services.

The role serves as the primary contact for workplace matters, ensuring a safe, professional, and well-organised office environment for staff and visitors, with experience in aviation-related settings preferred.