Document Controller UAE: QA, Drawings & Filing

Egisgroup; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Egisgroup is seeking an organized UAE National Document Controller to manage project documents at our Dubai site. You will ensure compliance with company standards and regulatory requirements, coordinating with Project Managers on drawing control and transmittals.

The role requires proficiency in document management systems, Aconex/Prolog, and strong filing/archiving skills, enabling efficient support across QA and site teams.

Qualifications

• Bachelor's degree or related field is required.
• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in document control software Aconex / Prolog or other document control softwares.
• Strong knowledge of filing and archiving systems.
• Excellent data entry and record-keeping skills.
• Outstanding written and verbal communication abilities.
• Detail-oriented with a strong focus on accuracy and quality.
• Knowledge of UAE construction industry standards and regulations.
• Ability to work efficiently in a fast-paced environment.

Responsibilities

• Co-ordinate with Project Managers to ensure correct document and drawing management is implemented.
• To play an active role in implementation of QA procedures and implementation of ISO certification.
• Archive project directories from Computer and manage these CD's.
• Arranging Printing of documents and Deliverables.
• Complies with Company Systems.
• Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents.
• Issue design drawings to Contractor, Local Authorities and others as directed.
• Maintain registers of drawings, issued to/received from, and approved by
• Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed.
• Maintain NCR, RFI and submittal registers.
• Record all incoming & outgoing RFI's & submittals, and monitor WME's response time, advising Egis staff when responses are required to comply with contractual limits.
• Maintain Expedition / Aconex / Prolog or other document control softwares
• Assist and stand in for Administrative assistant as and when required
• Handling FTP Sites for uploading and downloading documents
• Responsible for ordering and approving stamps as per Egis standards
• Controlling Archives and Library
• Co-ordinate with other offices for the tender and construction packages issue
• Aid site teams to establish correct document control procedures at the start of new projects as per client specifications
• Prepare outgoing register for each drawings/ documents /calculation/ submission
• Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations
• Keep up to date and attend training courses in relation to the company systems upon approval from management
• To provide efficient and effective administrative and clerical support to the managers and staff
• Introduce cost cutting measures (pertaining to printing), wherever possible
• General document control duties

Skills

Document management systems

Data entry

Record-keeping

Verbal communication

Written communication

Attention to detail

UAE construction standards

UAE regulations

Education

Bachelor's degree or related field

Tools

Aconex

Prolog

Job description

Egisgroup is seeking an organized UAE National Document Controller to manage project documents at our Dubai site. You will ensure compliance with company standards and regulatory requirements, coordinating with Project Managers on drawing control and transmittals.

The role requires proficiency in document management systems, Aconex/Prolog, and strong filing/archiving skills, enabling efficient support across QA and site teams.