Document Controller / Technical Purchase Assistant

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

HUMAN-AI-Z Nexus Technology is seeking a Technical Purchase Assistant / Document Controller in Dubai to support technical documentation, PO processing, logistics coordination, and interdepartmental supplier communication.

The candidate will manage technical docs, coordinate with vendors, and ensure timely delivery while maintaining accurate records and clear documentation across teams.

Qualifications

• Experience in procurement, coordination, logistics, or a similar role.
• Knowledge of technical documentation, preferably power tools.
• Fresh graduates welcome if strong purchasing knowledge or an engineering degree.
• Good knowledge of Microsoft Excel and ERP.

Responsibilities

• Assist with preparation, review, and management of technical documentation.
• Prepare, process, and follow up on purchase orders and related docs.
• Coordinate with suppliers, vendors, logistics teams, and internal departments.
• Monitor order status, delivery schedules, shipping docs, invoices, and procurement needs.
• Maintain records of POs, documents, quotations, deliveries, and supplier comms.
• Communicate with suppliers and internal teams on orders and docs.
• Support logistics coordination, including shipment follow-ups and docs.

Skills

Procurement

Coordination

Logistics

ERP

Excel

Communication

Education

Engineering degree

Tools

ERP systems

Job description

We are seeking a Technical Purchase Assistant / Document Controller to support technical documentation, purchase order processing, logistics coordination, and communication between internal departments and suppliers. The ideal candidate will be able to understand and manage technical documentation, preferably related to power tools and equipment.

Job Description

• Assist with the preparation, review, and management of technical documentation, preferably for power tools, equipment, and related products.
• Prepare, process, and follow up on purchase orders (POs) and ensure all related documentation is complete and accurate.
• Coordinate with suppliers, vendors, logistics teams, and internal departments to ensure timely delivery of materials and products.
• Follow up on order status, delivery schedules, shipping documents, invoices, and other procurement-related requirements.
• Maintain accurate records of purchase orders, technical documents, quotations, deliveries, and supplier communications.
• Communicate effectively with suppliers and internal teams regarding order requirements, technical details, delivery schedules, and documentation.
• Support the coordination of logistics activities, including shipment follow-ups and documentation.

Desired Candidate Profile

• Experience in procurement, coordination, logistics, or a similar role.
• Knowledge of technical documentation, preferably power tools. (Fresh graduates are also welcome to apply if you have strong knowledge of technical industry purchasing or hold an engineering degree.)
• Good knowledge of Microsoft Excel and ERP.
• Strong communication and coordination skills.
• Ability to work with multiple departments and meet deadlines.