Document Control Coordinator II

AECOM; Abu Dhabi; Vor Ort; AED 90.000 - 120.000; Vollzeit

Zusammenfassung

AECOM is seeking a skilled Document Controller in Abu Dhabi to manage project documents, maintain a reference library, and support project managers with minutes and transmittals. The role emphasizes accuracy, regulatory compliance, and coordination within an engineering environment.

You will work closely with the Environmental department and project teams to ensure timely printing, storage, and retrieval of critical documents, while maintaining established filing systems and data distribution.

Qualifikationen

• Proven experience as a Document Controller in a site-based environment.
• Supervisory or coordination experience managing documentation teams or processes.
• Strong proficiency with document management systems and software.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Meticulous attention to detail and commitment to accuracy in record-keeping.
• Knowledge of UAE and Abu Dhabi-specific documentation and compliance requirements (preferred).
• Proficiency in Aconex.

Aufgaben

• Establish and maintain a library of reference documents and report procedures per company standards.
• Correlate information related to projects and proposal records.
• Type, copy, distribute and file project correspondence and minutes.
• Assist in preparing minutes of meetings with project managers and directors.
• Prepare a mock-up for operations manuals and/or job data books.
• Arrange document cataloguing and long-term storage or disposal at project closeout.
• Prepare transmittals for engineering documents and requisitions.
• Establish and maintain files and indexes for active engineering documents; generate reports.
• Maintain data distribution system and schedule for the assigned project.
• Assist with office administration duties and facilities as required.
• Collaborate with the secretary and project administrators for cohesive teamwork.
• Support the Environmental Engineering Manager with social activities when requested.

Kenntnisse

Document control

Supervisory coordination

Document management systems

Time management

Regulatory compliance UAE

Attention to detail

Tools

Aconex

Jobbeschreibung

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

• Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.
• Correlating information relating to projects and proposal records.
• Type, copy, distribute and file the project correspondence and meeting minutes.
• Assist in the preparation of the minutes of meetings with the project managers and directors.
• Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).
• Arranges document cataloguing, packing, and long‑term storage or disposal of appropriate engineering documents at time of project closeout.
• Prepares transmittals for engineering documents and requisitions.
• Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• Office administration duties, office furniture, office well‑being. maintenance requests, and materials orders, etc
• Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
• Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
• Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.

Assist in arranging for social activities when requested by the Manager Environmental Engineering

Qualifications

• Proven experience as a Document Controller or in a similar document management role, preferably in a site‑based environment
• Demonstrated supervisory or coordination experience managing documentation teams or processes
• Strong proficiency with document management systems and software
• Excellent organizational and time management skills with the ability to prioritize multiple tasks
• Meticulous attention to detail and commitment to accuracy in record‑keeping
• Solid understanding of compliance requirements and regulatory standards in construction or engineering projects
• Knowledge of UAE and Abu Dhabi‑specific documentation and compliance requirements (preferred)
• Proficiency in Aconex

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously.

To support this commitment, all newly hired employees are required to attend an in‑person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees.

Depending on your employment status, AECOM benefits may include:

• medical
• dental
• vision
• life
• AD&D
• disability benefits
• paid time off
• leaves of absences
• voluntary benefits
• perks
• flexible work options
• well‑being resources
• employee assistance program
• business travel insurance
• service recognition awards
• retirement savings plan
• employee stock purchase plan

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public‑and private‑sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects – both in your local community and on a global scale – that are transforming our industry and shaping the future. With cutting‑edge technology and a network of experts, you’ll have the resources to make a real impact. Our award‑winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community – where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.