Document Controller

J10 Consulting; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A Tier 1 Main Contracting firm in Dubai is seeking an experienced Document Controller to manage documentation for large scale Villa and Mansion projects. Candidates must have prior experience in UAE main contracting companies and proficiency with ACONEX. This initial 3-6 month contract offers the potential for permanent placement. Immediate joining available.

Qualifications

• Experience in major Villa / Mansion projects.
• Must have worked in UAE main contracting companies previously.
• In-depth knowledge of document procedures.

Responsibilities

• Maintain all important documents in hardcopy and/or electronic format.
• Provide administrative assistance to the project team.
• Control files, drawings, and engineering documents.

Skills

Document Control

Communication skills in English

Working with minimal supervision

Building relationships

Education

Minimum of 5 years' experience post graduation

Tools

ACONEX

MS Office

SharePoint

Documentum

Job description

Our Tier 1 Main Contracting client has a new requirement for a well experienced Document Controller to join their team in Dubai. working on new large scale Villa and Mansions projects. Successful candidates will have extensive Document Control experience on large scale projects and be proficient in ACONEX. Candidates must have worked for recognised UAE main contracting companies in the UAE previously. This role is available for immediate joining and is an initial 3-6 month contract position, outsourced through J10 Consulting. There is the option to transfer to staff after 6 months to suit all parties.

Responsibilities

• Maintains all important documents hardcopy and/or electronic format as directed, ensuring that the information is easily accessible whether stored locally or archived;
• Provide administrative assistance to the project team in their reporting obligations and other functions;
• Control files, drawings and engineering documents and co-ordinate and manage all activities related to the Document Control section, which may include the control of other administrative documents;
• Maintain a reliable data entry system accommodated by tasks such as filing hardcopies, scanning, electronic management, filing and processing, archiving and document tracking, inputs the document data into the standard registers whilst ensuring that the information is accurate and up to date;
• Maintains controlled copies of the latest approved documents adding the appropriate reference and priority whilst ensuring their distribution, if required.
• Prepare & distribute correspondences, reports, memorandums, reports, schedules and materials for publication, presentation etc.;
• Controls drawings, design records, standards, procedures, correspondence and minutes of meetings etc.;
• Recording and archiving all hardcopy and softcopy documents,
• Maintaining an appropriate electronic database as backup to a traditional hardcopy archive system for easy storage and access to all internal and external correspondence and data;
• Providing data entry and word processing services as and when required;
• Assisting managers in producing various reports, tables and presentation material;
• Copies/scans and distributes the required documents, assisting as required;

Qualifications

• Minimum of 5 years’ experience post graduation with experience in major Villa / Mansion projects
• Must have worked in UAE main contracting company previously
• Excellent communication skills in English, written and spoken;
• Proficient in Electronic Documentation Management Software systems - ACONEX is required, SharePoint, Documentum are added benefit;
• Experienced user of MS Office;
• Capable of working with minimal supervision;
• In-depth knowledge of document procedures;
• Effective in building good working relationships within complex structures, both internally and with various project stakeholders.