Document Controller

Al Rostamani Group; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Al Rostamani Group in the United Arab Emirates is seeking a Document Controller to manage engineering documents and support cross-department activities in a full-time role based in Dubai. The incumbent will maintain ISO-compliant document control, organize electronic folders, and ensure timely distribution and retrieval of drawings and submissions.

Responsibilities include preparing drawings under supervision, tracking documents with the transmittal system, and assisting with tender submissions

Qualifications

• Bachelor’s degree in business, accounting, computer science, general studies, English, management or engineering is required.
• Associate vocational or technical degree is considered.
• Minimum 3 to 5 years of relevant industry experience, with 0 to 1 year supervisory experience desired.

Responsibilities

• Maintain and continually improve the Document Control Management System per ISO standards.
• Monitor document control requirements and recommend system improvements.
• Handle daily document control activities: distribution, electronic folders, tracking and retrieval of documents/drawings.
• Prepare drawings, computer graphics and other submissions as instructed by management.
• Expedite document return and obtain approvals or comments within required time frames.
• Follow up with internal/external stakeholders to assemble tender submission documents.
• Manage related processes with proper timing.
• Manage all office and site sales and project documents and drawings.
• File all project documents with proper sequence.
• Maintain the engineering library of procedures, codes, standards and specifications within the secure document control area.
• Ensure documents are issued with the transmittal system.

Skills

Document control

ISO standards

Filing & records

Office administration

Tender submissions

Education

Bachelor’s degree (business / accounting / CS / general studies / English / management / engineering)

Associate vocational or technical degree

Job description

Job Description

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.

Emirates Electrical Engineering is a specialized business platform that provides comprehensive turnkey solutions combining development, financing, construction and operation of solar rooftops for commercial and industrial building in the UAE, also a responsive and flexible organization dedicated for the design and construction of turnkey electrical power projects such as High Voltage Substations, Cable Networks and Transmission Lines.

Job Purpose

The incumbent will be responsible for effective and efficient document control ofall engineering documents. The incumbent will also be responsible for data gathering, file management, report consolidation and other cross departments support activities

Job Responsibilities

• Responsible for the maintenance and continual improvement of the existing Document Control Management System as per ISO Standard.
• Monitor the document control requirement so as to make recommendations for improvements in the system, if any.
• To handle daily activities of document control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Preparing drawings, computer graphics and other technical submissions as per the instruction by the Head of Business Development or other managers in charge.
• Expedite the return of documents and receipt of approval or comments within the required time period from internal or external parties.
• Follow up with internal/external stakeholders to build tender submissions documents.
• Manage related processes time properly .
• To manage all office and site sales and project documents and drawings.
• Responsible for filling of all project documents with sequence.
• Maintain, record and control the engineering library of relevant procedures, codes. Standards and specifications within the secure document control area.
• To ensure all the documents are issued with the transmittal system.
• To ensure that the standard document control function is being strictly adhered to with regards to document tracking and distribution.

Job Requirements

Academic Qualifications

• Bachelor’s in business, accounting, computer science, general studies, English, management, engineering from an accredited college.
• Associate vocational or technical degree to be considered.

Work Experience

• Minimum 3 to 5 years of relevant experience in the industry out of which 0 to 1 years of supervisory experience is desired.

At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision.

Job Details

Role Level: Associate

Work Type: Full-Time

Country: United Arab Emirates

City: Dubai

Company Website: http://www.alrostamanigroup.ae

Job Function: Administrative Support

Company Industry/

Sector: Executive Offices