Document Controller

BEYOND Developments; Dubai; On-site; AED 80,000 - 110,000; Full time

Job summary

Beyond Developments in Dubai is seeking a Document Controller to manage project documentation and communications for real estate development and construction projects. The role supports the Project Director by organizing calendars, meetings, and deadlines while ensuring records are accurate and accessible.

The incumbent will coordinate travel, process inter-department financial requests, maintain official project documentation, and ensure regulatory compliance.

Qualifications

• 4–6 years of experience as Document Controller in Real Estate Development or Construction.
• Strong time management, planning and organizing, and communication skills.
• Basic knowledge of development drawings and office software (MS Office, Oracle).

Responsibilities

• Maintain an organized document control system for project documents and updates.
• Coordinate project calendars, meetings, and milestones with Project Director.
• Process payment requests between QS, Finance, and banks; track expenses.
• Attend meetings, take minutes, circulate actions, and ensure timely follow-up.
• Facilitate compliance and maintain accurate records across departments.

Skills

Time Management

Planning

Organizing

Communication Skills

Follow-up

Tools

MS Office

Oracle

Job description

The Document Controller is responsible for the effective and organized management of all documentation, communications, and administrative processes related to Beyond development projects. This role supports the Project Director in coordinating project activities, ensuring that records are accurate and easily accessible, and facilitating communication across departments to ensure project milestones and deadlines are achieved.

Roles and responsibilities

• Support the Project Director by managing the project calendar and scheduling meetings, milestones, and deadlines.
• Coordinate travel arrangements for the Project Director and project team in collaboration with Admin and Finance.
• Facilitate timely processing of payment requests between Quantity Surveyor, Finance, and banks.
• Organize and maintain official project documentation according to company standards.
• Ensure accurate and accessible record-keeping for the project team.
• Manage petty cash transactions and maintain accurate expense records.
• Apply for necessary No Objection Certificates (NOCs) and ensure regulatory compliance.
• Attend project meetings, take detailed minutes, and distribute them to stakeholders.
• Follow up on action items from meetings to ensure timely completion.
• Act as a liaison between departments to facilitate smooth communication and information flow.
• Maintain an efficient document control system to track project documents and updates.
• Provide additional administrative support, including managing correspondence and handling queries.

Required Experience and Skills

• 4-6 years of experience as Document controller in Real Estate Development company or Construction company.
• Time Management, Planning and Organizing, Communication Skills, and Follow-up skills.
• Basic Knowledge of Development Drawings, MS Office, Experience using Oracle