Document Controller

AimGulf; Abu Dhabi; In loco; AED 36.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Career growth opportunities

Exposure to diverse projects across a

Personal and professional development

Descrizione del lavoro

SAMA Integrated Smart Systems, Abu Dhabi, is seeking a Document Control Clerk to manage document flow across multiple sites. You will process and route documents, maintain records, and support facilities operations in a fast-paced environment.

Responsibilities include document processing, control, archival tasks, and ensuring filing accuracy under ASPM procedures, with emphasis on data entry, security, and timely reporting.

Competenze

• 0–1 year of experience in document control, preferably in real estate or property management.
• High School or Diploma in Business Administration, Records Management, or related field.
• Proficiency in Microsoft Office Suite and document management software.

Mansioni

• Document Processing: Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Document Control: Undertake various functions related to document control, document archiving, document imaging and maintenance of document register within the given turnaround time.
• Document Management: Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Dissemination: Manage the transmitting, receiving and distributing of documents to external users as instructed by Facilities Engineer.
• Filing: Implement and maintain a coordinated and consistent filing and archiving system; ensure that all filing is up-to-date and in accordance with ASPM procedures.
• Operations Support: Coordinate with sites for basic administrative and maintenance requirements for the site.
• Document Security: Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Quality Checks: Perform document quality check in accordance to Company document control procedures.

Conoscenze

Microsoft Office proficiency

Document handling

Customer focus

Accountability

Agility

Collaboration

Attention to detail

Formazione

High School or Diploma in Business Administration / Records Management

Strumenti

Document management software

Yardi

SAP Real Estate

Descrizione del lavoro

Job Location: Abu Dhabi, United Arab Emirates

Work Mode: On-site

Date Posted: 6 November 2026

Job Reference/ID: 2817662

Job Description / Role:

SAMA Integrated Smart Systems is a leader in delivering cutting-edge solutions across the UAE, from system design and material supply to implementation, integration, and maintenance. Our expertise spans CCTV, access control, gate barriers, PABGM (Public Address with Background Music), SMARTV, digital signage, AV, control rooms, structured cabling, and IP telephony.

Key Responsibilities:

• Document Processing: Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Document Control: Undertake various functions related to document control, document archiving, document imaging and maintenance of document register within the given turnaround time.
• Document Management: Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Dissemination: Manage the transmitting, receiving and distributing of documents to external users as instructed by Facilities Engineer.
• Filing: Implement and maintain a coordinated and consistent filing and archiving system; ensure that all filing is up-to-date and in accordance with ASPM procedures.
• Operations Support: Coordinate with sites for basic administrative and maintenance requirements for the site.
• Document Security: Maintain the documents in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Quality Checks: Performs document quality check in accordance to Company document control procedures.

Experience Required:

• 0–1 year of experience in document control, preferably in real estate or property management

Education Qualifications:

• High School or Diploma in Business Administration, Records Management, or related field

Skills Required:

• Proficiency in Microsoft Office Suite and document management software
• Knowledge of records management standards and document control procedures
• Familiarity with property or lease management systems (e.g., Yardi, SAP Real Estate, or similar)
• Strong organizational and data entry skills
• Customer Focus – Responds politely and promptly to customer inquiries. Seeks support when needed.
• Accountability and Ownership – Completes tasks on time and owns up to mistakes.
• Agility and Adaptability – Willing to try new ways of working and learn from mistakes.
• Collaboration & Influence – Works well with teammates and shares information openly.
• Result Orientation – Focuses on completing tasks efficiently and accurately.

Employment / Job Type: Full Time

• Career growth opportunities with training from industry-leading engineers.
• Exposure to diverse projects across multiple sites and establishments.
• A supportive environment that encourages personal and professional development.

Nationality: Any Nationality

About the Company:

An Abu Dhabi conglomerate with businesses in automotive distribution, heavy equipment, construction, real estate and industrial services. It represents international vehicle and machinery brands and supports the emirate with sales, aftersales and project delivery capabilities.

Company Industry: Real Estate and Property Management

Department / Functional Area: SAMA Integrated Smart Systems

Closing Date: Not mentioned (apply as soon as possible)